Eagan Gymnasium Flooring Resurface

General work description: The City of Florissant, Missouri, is soliciting sealed bids from qualified flooring contractors to sand, refinish, and repaint the existing wood gymnasium floor at the James J. Eagan Civic Center. The project shall include the preparation and refinishing of the existing gymnasium floor, necessary minor repairs, installation of new gymnasium base and door thresholds, and the layout and painting of basketball, volleyball, and pickleball game lines on all three courts. All work shall be completed by qualified personnel experienced in commercial gymnasium flooring systems and athletic court finishes. Site Location: James J. Eagan Civic Center 1 James J. Eagan Drive Florissant, MO 63033 Site Visits: Contact: Jimmy Kirincich Director of Parks and Recreation Phone: +1 (555) 000-0000 Email: contact@example.gov SCOPE OF WORK: The successful contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to complete the following work. A. Floor Preparation and Sanding Inspect the existing gymnasium floor and identify visible damage, worn finish, water-damaged areas, loose boards, and other conditions that may affect the project. Mechanically sand the existing wood gymnasium floor to remove the existing finish and prepare the surface for refinishing. Complete the sanding process in a manner that produces a uniform surface suitable for application of a new gymnasium floor finish. Perform minor surface preparation necessary to achieve a professional finished product. Remove sanding dust and debris generated by the contractor's work before applying finish materials. Notify the City of any significant concealed damage, deterioration, or repairs beyond the anticipated scope before proceeding with additional work. B. Floor Repairs Include replacement or repair of one damaged individual floorboard. Include repair of one approximately 1-foot-by-4-foot water-damaged floor area. Use replacement materials compatible with the existing wood flooring system, thickness, species, and appearance to the extent reasonably available. Ensure repaired areas are securely installed, properly sanded, and finished to blend with the surrounding floor. Identify any additional repairs required beyond the included work and provide separate pricing for such repairs before authorization by the City. C. Floor Finishing and Protective Coating Apply a complete gymnasium floor finishing system appropriate for an athletic wood floor. Provide a durable, uniform finish designed for indoor athletic use, including basketball, volleyball, and pickleball. Use commercial-grade materials specifically intended for gymnasium floors and compatible with the existing wood flooring. Apply all sealers, stains, finish coats, and other materials in accordance with the manufacturer's written instructions. Coordinate the application of game lines with the finishing process to ensure proper adhesion, appearance, and durability. Allow sufficient curing time before reopening the gymnasium for use. Provide the City with product data sheets, maintenance instructions, and recommended cure times for all finish materials. Color of stain should be approved by the city prior to purchasing. The contractor shall identify the proposed finish manufacturer, product name, application system, and number of coats in the bid submission. D. Athletic Game Lines — All Three Courts The contractor shall lay out and paint new game lines for on each of the three gymnasium courts, for a total of eight court layouts. Basketball: One complete basketball game-line layout on each of the three courts. Volleyball: One complete volleyball game-line layout on two of the courts. Pickleball: One complete pickleball game-line layout on each of the three courts. All game lines shall be measured, laid out, and painted in accordance with the applicable sport dimensions and the City's approved layout. Sport Color Finish Basketball Black Standard, High Contract Volleyball Royal Blue Medium-Dark Blue Pickleball Green Medium-to-Dark Green The contractor shall: Verify existing court dimensions and field conditions before beginning work. Confirm all court layouts and line colors with the City before applying paint. Use commercial-grade, gymnasium-compatible line paint that is compatible with the specified floor finish. Apply clean, straight, clearly defined lines with consistent widths and no excessive bleeding, overspray, or irregular edges. Ensure that all lines are properly incorporated into the floor finishing system. Provide a proposed line-color schedule and court-layout drawing for City approval before painting. Ensure that the completed layouts provide clear differentiation between basketball, volleyball, and pickleball markings. No game lines shall be painted until the City has approved the proposed layout and colors in writing. E. Gymnasium Base and Door Thresholds Remove and replace existing gymnasium base as necessary to accommodate the refinishing project. Furnish and install new vented gymnasium base compatible with the existing floor system and facility conditions. Furnish and install new aluminum thresholds at all gymnasium doorways included in the project. Ensure the base and thresholds are securely installed, properly aligned, and free of sharp edges or trip hazards. Coordinate installation with the floor sanding and finishing process to prevent damage to newly finished surfaces. F. Final Cleaning and Project Closeout Remove contractor-generated debris, unused materials, and equipment from the work area. Leave the gymnasium floor and immediate work area clean and ready for City inspection. Provide written confirmation of the date the floor may safely be walked on and the date it may be returned to full athletic use. Provide all finish product information, warranties, care instructions, and maintenance recommendations. Complete a final walkthrough with the City's designated representative and correct deficiencies identified during the inspection. MATERIALS AND WORKMANSHIP All materials shall be new, commercial-grade products specifically designed for use on indoor athletic wood flooring. All work shall be performed in accordance with the flooring and finish manufacturers' written requirements and applicable industry standards. The contractor shall be responsible for protecting existing walls, doors, equipment, bleachers, and other facility components from damage caused by the work. Any damage caused by the contractor shall be repaired at the contractor's expense. Substitutions of specified or proposed materials shall require prior written approval from the City. SITE INSPECTION AND EXISTING CONDITIONS Bidders shall inspect the gymnasium before submitting a bid to evaluate the existing flooring, court layouts, access, doorways, base, and general project conditions. Bidders shall verify all measurements and quantities necessary to prepare an accurate proposal. Any dimensions or quantities provided by the City are for bidding purposes and shall be field-verified by the contractor. Questions regarding existing conditions or the scope of work shall be submitted to the City through Opengov bid questions before the bid deadline. PROJECT SCHEDULE AND FACILITY COORDINATION The contractor shall provide a proposed project schedule identifying the anticipated start date, duration of work, finishing and curing periods, and expected completion date. All work shall be coordinated with the City's Parks and Recreation Department. The contractor shall not begin work until authorized by the City and shall not reopen the gymnasium for athletic use until the finish manufacturer's required curing period has been satisfied and the City has approved the completed work. Any proposed work outside the City's approved schedule must receive prior written authorization. Timeline: The contractor shall complete all work within the following project period: Start Date: February 8, 2027 Final Cleanup and Inspection: Completed by March 19, 2027 Time frames are subject to change due to this being a phased project with ceiling removal and painting prior to flooring resurface. Contractor should include their own estimated project timeline with bid BID SUBMISSION REQUIREMENTS Bidders shall provide the following information: Total lump-sum price for completion of the base bid scope- See electronic pricing table. Manufacturer and product information for all proposed finish and line-paint materials. Proposed project schedule and estimated duration. List of exclusions, assumptions, and anticipated additional costs, if any. Description of warranty coverage for labor, materials, finish, and painted game lines. Relevant experience completing comparable gymnasium flooring projects. References for similar completed projects. Confirmation that the bidder has inspected the site or understands the site-inspection requirements. Performance bond is required within two week of fully executed contract. Any work necessary to complete the stated scope shall be included in the base bid unless specifically identified as an exclusion and accepted by the City in writing. PRICING AND ALTERNATES Bidders shall provide a firm lump-sum base bid for all work described in this document. Any additional repairs, major floor preparation, or work outside the base scope shall be listed separately with unit prices or a not-to-exceed amount, as applicable. Additional work shall not proceed without written authorization from the City. The City reserves the right to accept or reject proposed alternates and to award the project in accordance with applicable City procurement requirements. WARRANTY The contractor shall provide written warranty information covering workmanship, finish application, and game-line adhesion and durability. The bid shall identify the duration of each warranty, the conditions covered, exclusions, and the process for requesting warranty service. FINAL ACCEPTANCE The project shall be considered complete upon satisfactory completion of all specified work, removal of contractor-generated debris, submission of required closeout documentation, and written acceptance by the City of Florissant. The City reserves the right to identify and require correction of incomplete work, defects, or deficiencies that do not conform to the approved scope and specifications. GENERAL CONDITIONS The contractor shall comply with all applicable federal, state, and local laws, codes, and regulations. The contractor shall maintain a safe and orderly work area throughout the project. The contractor shall be responsible for its employees, subcontractors, equipment, and materials. No additional work or charges shall be incurred without prior written approval from the City. The City reserves the right to reject any or all bids and to waive informalities in accordance with applicable procurement requirements. Alternates-Logo Installation: See attachments for logo The Contractor shall provide separate lump-sum pricing for the following: Alternate 1: Installation of an approximately 8-foot diameter City of Florissant center-court logo. Alternate 2: Installation of an approximately 10-foot diameter City of Florissant center-court logo. Pricing shall include all labor, materials, equipment, layout, painting, surface preparation, and protective finish associated with the completed logo installation.