eCRAFT Information for Industry

Electronic Cost Reporting and Financial Tracking (eCRAFT) Enterprise is a tool being implemented at all Naval Sea Systems Command (NAVSEA) Surface and Undersea Warfare Centers that provides robust capability to perform post award tracking and monitoring of costs for service contracts. eCRAFT Enterprise also allows for consistent, integrated metrics that will allow senior leadership the ability to make informed decisions concerning service contracting use across all Warfare Centers. Why eCRAFT is being implemented: 1) eCRAFT helps ensure fidelity in tracking of costs, which protects both the contractor and the Government from potential mischarging and fraud. 2) eCRAFT submission fulfils the requirements of HQ G-2-0009 supplemental instructions regarding invoicing (NAVSEA) (APR 2015) by producing output that can be used as the required attachment for invoice submission into iRAPT. 3) eCRAFT will standardize post award contract cost reporting across all Warfare Centers. What to expect: 1) The following text will be inserted into Section C of both upcoming and existing contracts: eCRAFT Standard Language (a) The Contractor agrees to upload the Contractor's Funds and Man-hour Expenditure Reports in the Electronic Cost Reporting and Financial Tracking (eCRAFT) System and submit the Contract Status Report on the day and for the same timeframe the contractor submits an invoice into the Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) system. Compliance with this requirement is a material requirement of this contract. Failure to comply with this requirement may result in contract termination. (b) The Contract Status Report indicates the progress of work and the status of the program and of all assigned tasks. It informs the Government of existing or potential problem areas. (c) The Contractor's Funds and Man-hour Expenditure Report reports contractor expenditures for labor, materials, travel, subcontractor usage, and other contract charges. (1) Access: eCRAFT: Reports are uploaded through the eCRAFT System Periodic Report Utility (EPRU). The EPRU spreadsheet and user manual can be obtained at: http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Information-eCraft-/ under eCRAFT information. The eCRAFT e-mail address for report submission is: Ecraft.nuwc.npt.fct@navy.mil. If you have problems uploading reports, please see the Frequently Asked Questions at the site address above. (2) Submission and Acceptance/Rejection: The contractor shall submit their reports on the same day and for the same timeframe the contractor submits an invoice in iRAPT. The amounts shall be the same. eCRAFT acceptance/rejection will be indicated by e-mail notification from eCRAFT. (end of eCRAFT Standard Language) 2) eCRAFT employs a standard set of labor categories. Contractors are asked to assign labor to one of the available categories for the purposes of reporting in eCRAFT. Please refer to sections L and M of Requests for Proposals for information specific to an individual requirement. The standard labor categories can be found at the following locations: For employees covered by Service Contracts Labor Standards (SCLS): https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf For employees not covered by Service Contracts Labor Standards (SCLS): http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories/ 3) Additional communication will be provided prior to implementation with specific details and training material regarding the submissions of costs in eCRAFT. When to expect these changes: Implementation in new awards and Requests for Proposal is anticipated by 30 March 2017. Implementation in existing contracts and task orders is anticipated by 30 September 2017. Who to reach out to: NUWC Keyport Contracting Officer Amy Constant at amy.constant@navy.mil.