EFC - ProLaw Case Mgt System

The State Appellate Public Defender's Office has submitted a formal request for an exemption from the competitive procurement process to acquire the ProLaw Case Management System. This request, dated November 18, 2025, is based on the system’s critical role in the agency’s operations, its long-standing use, and the extensive customization that makes switching to an alternative impractical and potentially costly. The agency argues that a competitive process would be unreasonable and disadvantageous due to the significant time, resources, and disruption involved in transitioning to a different case management platform. The exemption, if granted, would allow the agency to procure ProLaw with limited or no competition, at the discretion of the DOP Administrator, who has the authority to approve or deny the request. In an effort to promote transparency, the Department of Purchasing is inviting suppliers to review the exemption request and submit relevant information that could support or challenge the agency’s claim that competition would be impractical under the circumstances. Suppliers are encouraged to provide their input by submitting documentation through the designated online portal or via email before the response deadline of November 22, 2025. The procurement is classified as a solicitation with a contract value estimated between $50,000 and $200,000, and it falls under the NAICS code 541110, which pertains to legal services and consulting. The process emphasizes the importance of stakeholder input in the decision-making process, although the final determination remains at the discretion of the DOP Administrator.