EGB FY26 CRITICAL FACILITIES TECHNOLOGY FR 13022695

The Colorado Governor’s Office of Information Technology is procuring a three-year maintenance service contract for 28 Schneider Electric InfraStruXure InRow RC Chilled Water units, with performance beginning July 1, 2026, and concluding June 30, 2029. The contract, solicited under number NPSS1-EGBA-2026000207-1, is a sole-source acquisition justified under Colorado Revised Statutes §24-103-205 due to the exclusive certification of Critical Facilities Technology (CFT) as the only authorized provider for this proprietary equipment, ensuring operational continuity and warranty compliance for critical state infrastructure. The service scope includes annual preventive maintenance, next-business-day response times, and comprehensive technical support under either the Advantage Plus or Advantage Ultra Service Plans, both priced at $2,063 per unit annually, for a total contract value of $173,311. Pricing is fixed across all three years with no escalation clauses, and freight is prepaid by the vendor and added to the invoice under F.O.B. origin terms. Proposals must be submitted electronically via email to Mike Whalen at mike.whalen@state.co.us by 3:30 p.m. Mountain Time on May 22, 2026, and are required to include a completed Sole Source Justification and Certification form, which must demonstrate compliance with state procurement rules, market research confirming the absence of viable alternatives, and a reasonable pricing analysis tied to historical contract rates and catalog pricing. The contract includes a 1.5% monthly late payment charge on overdue balances, and the purchaser assumes responsibility for any new or increased tariffs or taxes post-award. Performance will occur at the Lakewood State OIT Data Center located at 690 Kipling St, Lakewood, CO 80215, with inspection occurring at the vendor’s location in Arvada, CO, and acceptance finalized at the delivery site. CFT is the sole vendor, and no options, extensions, or substitute contractors are permitted; cancellations are prohibited once materials are ordered. While federal acquisition regulations do not apply, state compliance requirements, including certification of no conflicts of interest and documentation of the sole source justification, govern procurement integrity. No formal evaluation factors, COR/COTR designations, or electronic invoicing systems are specified, and submission is limited to a single completed PDF form via email.