Elder Services

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 1. Definition of the requirement: The Correctional Service of Canada (CSC), as part of the criminal justice system and respecting the rule of law, contributes to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control. CSC is committed to providing its employees with opportunities to learn directly from Indigenous Elders/Cultural Advisors through teachings, guidance, and advice. CSC provides its employees a chance to engage in cultural awareness training and other events to enrich understanding and promote reconciliation. CSC employees are afforded an opportunity to grow spiritually by having Indigenous Elders/Culutral Advisors promote healing and wellness. The term “Elder” means any person recognized by the Indigenous community as having knowledge and understanding of the traditional culture of the community, including the ceremonies, protocols, teachings and healing techniques, according to the beliefs and social traditions of their communities. 1.1 Objectives: To assist and support CSC employees to further develop an understanding of traditional Indigenous cultures through teachings, guidance, and counselling including the use of traditional ceremonies and practices Elders have been given the responsibility to carry out, to promote healing and balance. 1.2 Tasks: The Elder must provide the following services: 1.2.1 Ceremonial and Spiritual Services: Providing (in-group or individual) counseling, teachings and ceremonial services to CSC Employees. This includes the following: Providing guidance and teachings through group sessions (circles) and individual discussions. Conducting spiritual services and various traditional ceremonies based on the Elder's teachings. 1.2.2 Advice and Guidance: The Elder must, upon request: Provide advice and information to staff and management, locally, regionally and nationally on issues of Indigenous spirituality and cultural practices. Introduce staff to various elements of traditional spirituality as deemed appropriate based on their teachings. Provide advice regarding ceremonies, ceremonial objects, traditional practices and protocols, traditional medicines, including the collection and storage of ceremonial objects and traditional and ceremonial medicines. Educate CSC Employees by providing spiritual guidance and offering advice on the development of policies for indigenous offenders. Participate and collaborate on the development of various National employee training and offender programs related to indigenous culture and offenders. 1.2.3 Regional and National Meetings: The Elder may be asked to provide advice, guidance, information, or recommendations regionally or nationally on issues of Indigenous spirituality and cultural practices. If applicable, this may also include participation, by agreement, on regional or national advisory bodies, such as the National Elders Working Group, or the National Indigenous Advisory Committee. 1.3 Expected results: Provision of Elder services to NHQ employees and business units. 1.4 Reporting and communications: The Elder, with the assistance and coordination of the Director of Operations, must report to the Technical Authority on a monthly basis by providing a summary of the tasks and hours completed on the Elder Tasks – Weekly Summary and Elder Tasks – Bi-weekly Summary/Invoice provided by the Technical Authority. 1.5 Paper consumption: a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority. b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest. c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements). 1.6 Constraints: 1.6.1 Location of work: a. The Contractor must perform the work at the following location: National Headquarters, located at 340 Laurier Ave. West, Ottawa, Ontario and other CSC locations within the National Capital Region. i. The Elder must agree in writing to any change in the location of work which must be reflected in a Contract Amendment. ii. In emergency situations, the Elder may be requested to provide assistance, on a temporary basis, and provide services at a different location located in the same geographic area. These agreements must be mutually approved by the Technical Authority and the Elder and documented in writing. b. Travel Travel to other locations for approved meetings must have prior authorization of the Project Authority and will be reimbursed at cost without any allowance for overhead or profit. 1.6.2 Language of Work: The Contractor must perform all work in English. 1.6.3 Security Requirements: This contract includes the following security requirements: SECURITY REQUIREMENTS FOR INDIVIDUAL ELDER CONTRACTS (*CSC Cleared Only) 1. The Contractor personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by Correctional Services Canada (CSC). 2. The Contractor MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor must ensure that its personnel are made aware of and comply with this restriction. 3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CSC. 4. The Contractor must comply with the provisions of the: a. Security Requirements Check List, described in Annex C. 2. Criteria for assessment of the statement of capabilities (minimum essential requirements): Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: The supplier must be recognized by their community as an Elder/Cultural Advisor within that community. The supplier must have a minimum of ten (10) years of experience providing spiritual services and support to Indigenous offenders within correctional facilities obtained in the past fifteen (15) years prior to the ACAN closing date. This experience must include: ? providing counselling and guidance according to the traditions and teachings of their own community; and ? being familiar with and able to conduct a variety of ceremonies with a focus on healing according to their own teachings. The supplier must be familiar with and able to provide guidance to staff and offenders regarding the protocols surrounding the use, disposition, and searching of traditional medicines and spiritual effects. CSC reserves the right, at its own discretion, to request that suppliers provide a reference letter and/or resume, in addition to their statement of capabilities, to support the knowledge and experience claimed. 3. Applicability of the trade agreement(s) to the procurement: This procurement is not subject to any trade agreement. 4. Set-aside under the Procurement Strategy for Indigenous Business: This procurement is set-aside for an Indigenous Supplier in accordance with the government Procurement Strategy for Indigenous Business (PSIB). Therefore, only suppliers who meet the definition of an Indigenous business, as defined in the PSIB, may submit a statement of capabilities. This restriction does not apply to contracts with individuals who are Elders. 5. Comprehensive Land Claims Agreement(s): This procurement is not subject to a Comprehensive Land Claims Agreement. 6. Justification for the Pre-Identified Supplier: There is a limited number of Elders available to provide indigenous cultural awareness training to CSC employees to increase their understanding of indigenous culture and promote reconciliation. The pre-identified supplier meets all of the minimum essential requirements described in this ACAN. 7. Government Contracts Regulations Exception(s): The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: (d) only one person is capable of performing the contract. 8. Exclusions and/or Limited Tendering Reasons: This procurement is not subject to any trade agreement. 9. Ownership of Intellectual Property: There are no intellectual property terms in the contract. 10. Period of the proposed contract or delivery date: The proposed contract is for a period of one (1) year, from January 1, 2024 to December 31, 2024 with an option to extend the contract for three (3) additional one-year periods. 11. Cost estimate of the proposed contract: The estimated value of the contract, including option(s), is $129,624.20 (GST/HST extra). 12. Name and address of the pre-identified supplier Name: Dan Ross Address: contractor’s place of business 13. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14. Closing date and time for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is December 27, 2023 at 2:00 PM EDT. 15. Inquiries and submission of statements of capabilities Inquiries and statement of capabilities are to be directed to: Aimée Legault , Senior Contracting Officer 340 Laurier Ave W Ottawa ON K1A 0P9 Telephone: 343-597-2485 E-mail: aimee.legault@csc-scc.gc.ca