Electoral Material – Gusset Envelopes

Elections Canada, under the Office of the Chief Electoral Officer, issued a Request for Proposal (RFP ECSZ-RFP-2026-4015) for the supply and delivery of seven different types of gusset envelopes to replenish the agency’s stock. The contract requires delivery of these electoral materials to the Elections Canada Distribution Centre in Ottawa by July 9, 2026. The procurement is governed by specific packaging and shipping standards, mandating non-returnable pallets measuring 48 inches by 42 inches with a maximum stacking height of 54 inches, accessible for handling by handheld hydraulic pallet movers. Partial deliveries are allowed only with prior approval, but all quantities must be completed by the delivery deadline. The contractor is responsible for strict compliance with packaging, labeling, shipment, and invoicing requirements; shipments not conforming to these logistics standards are subject to rejection or negotiated discounting. The contract period extends from the effective award date through March 31, 2027, with irrevocable options to extend for two additional two-year periods under the same terms and conditions. There are no security clearance requirements associated with this procurement. Contractors must submit valid GST/HST/QST tax registration information on invoices, which must also include specific references such as the purchase order number and revision dates. The solicitation restricts eligibility to Canadian suppliers and certain trade partners, within established trade agreement frameworks. Amendments to the original solicitation clarified submission deadlines, delivery specifics, packaging instructions, and invoicing procedures, including mandatory delivery by July 9, 2026. While no pricing or evaluation criteria details were disclosed, the contract scope and administrative processes emphasize logistics precision, timely delivery, and statutory compliance to support Elections Canada’s federal electoral operations.