Electric door maintenance, as needed repairs, and retrofitting at the Richmond State Supported Living Center located in Richmond, TX

The Texas Health and Human Services Commission is seeking competitive bids under Invitation for Bid HHS0017620 to establish a contract for electric door maintenance, as-needed repairs, and retrofitting services at the Richmond State Supported Living Center in Richmond, Texas. The contract is anticipated to begin on September 1, 2026, and run through August 31, 2027, with an option to extend for one additional year at the agency’s sole discretion, contingent on funding availability. Bidders must submit responses by August 4, 2026, at 10:30 a.m. Central Time via email, the HHS Online Bid Room, or hand-delivery to the specified Austin address, with all submissions required to be in Microsoft Office or Adobe PDF formats and not exceed 25 MB in total size. The solicitation emphasizes strict compliance with state procedural rules and does not rely on federal FAR clauses, instead operating under internal HHSC Uniform Terms and Conditions and specific exhibits. Offerors must provide comprehensive documentation including the HHS Solicitation Affirmations, Pricing Sheet, Bidder Reference and Contractor Qualifications Form, Scope of Work, and Texas Identification Number Application. All personnel—employees and subcontractors alike—are subject to comprehensive Texas DPS criminal and sex offender background checks covering seven years of residential history, and must be at least 18 years old, AAADM certified, and proficient in English. The contract requires prompt service response: technicians must respond to service calls within one hour and arrive on-site within four hours, with work performed Monday through Friday during regular hours and emergency availability outside of them. Inspection and acceptance occur at the service location, and awards will be made based on best value, balancing technical capability, past performance, and price—not necessarily the lowest bid. The contractor is responsible for maintaining all licensing, insurance, and compliance with applicable state and local laws, and must clearly mark confidential information while providing a separate redacted public copy. Failure to properly complete mandatory affirmations or submit documentation will result in automatic disqualification.