ELECTRICAL MATERIALS AND SUPPLIES FOR MAINTAINING STREET LIGHTS, TRAFFIC SIGNALS AND CITYWIDE SAFETY LIGHTS

The City of Pasadena Public Works Department’s Street Maintenance Division is soliciting vendors to supply electrical materials and supplies necessary for the maintenance of street lights, traffic signals, and citywide safety lighting systems. The solicitation, identified as 2026-IFB-MS-0412, was posted on July 22, 2026, with responses due by August 12, 2026. Vendors must deliver all items to locations within Pasadena, California, with title transferring to the City upon delivery at the F.O.B. point specified in the purchase order. Delivery must be completed within 90 days of purchase order issuance, and all materials must be new, unused, and free from defects in material and workmanship, subject to final inspection and acceptance by the City at the point of delivery. The City reserves the right to reject non-conforming items at the vendor’s expense. Vendors are required to comply with a range of local and state regulations, including prevailing wage laws, which mandate payment of Davis-Bacon rates and submission of certified payroll records. They must also hold a valid City of Pasadena business license and carry insurance as specified on the contract cover page. Additional obligations include providing manufacturer warranties with the City named as beneficiary, maintaining all contract-related records for three years, and ensuring data ownership and system security aligned with PCI DSS, HIPAA, and CJIS standards. Vendors must certify no organizational conflict of interest with City officials and give hiring preference to Pasadena residents for all new positions created under the contract. Proposals must be submitted with completed forms including the Vendor Questionnaire, Project Workforce Utilization form, Non-Collusion Declaration, and signed signature page, alongside a valid Unique Entity ID. Payment processing is handled by the Purchasing Division at 100 N. Garfield, Room S348, and invoices must include the purchase order number, item description, certified W-9 form, and electronic certified payroll records for prevailing wage projects. No contract value or pricing details are provided in the solicitation, and no formal evaluation factors, weights, or basis of award are specified.