Electrical Repair Parts - Non Warehouse Stock

Round Rock Independent School District (RRISD) has issued Request for Proposal (RFP) number 26-052 for the procurement of electrical repair parts that are not stocked in the warehouse. This solicitation invites bids from multiple suppliers to establish contracts that will remain effective through September 30, 2030, replacing the existing contract 22-013, which expires in 2025. Vendors with current contracts are required to respond to continue their business relationship with the District. The contract supports the District’s maintenance operations by providing new, unused, and current production electrical parts, with vendors required to be authorized distributors or manufacturers. Products will be available both for in-store purchase and delivery, with deliveries required F.O.B. destination, freight prepaid and allowed, during standard District business hours. The District reserves the right to inspect and reject defective or non-conforming deliverables at the time of delivery, ensuring compliance with quality standards that include proper packaging, marking, and manufacturer warranty coverage. The contract is structured to award multiple vendors incrementally throughout the solicitation period, with proposals evaluated on a rolling basis. Evaluation focuses primarily on price, availability, and supplier location, with the District potentially requesting quotes for orders of $500 or more to determine best pricing. Purchase methods include issued purchase orders and District procurement cards, with strict stipulations disallowing personal credit cards for transactions. Special conditions include requirements for proper packaging marking supplier and District information and delivery notifications for large trucks. Reporting requirements may include detailed order, item, and expenditure records by campus or department. The agreement allows RRISD to conduct performance reviews and reserves the right to terminate the contract at any time, with or without cause. No federal or state standard contract clauses are incorporated; governance is based on the District’s custom terms and reference to the Uniform Commercial Code. Vendors are encouraged to submit bids electronically to streamline processing, though paper submission remains legally acceptable. The administrative contact for the solicitation is Rachel Perkins. Overall, this contract provides a flexible, multi-vendor framework supporting RRISD’s ongoing electrical maintenance needs with an emphasis on cost-effectiveness, quality assurance, and operational responsiveness.