Electrical Supplies

Birdville Independent School District (BISD) is soliciting competitive sealed proposals for the supply of electrical supplies stored at their distribution center to support district-wide needs on an as-needed basis. The estimated annual contract value is approximately $42,219.70, based on historic district expenditures, and the solicitation serves as a replacement for the previous electrical supplies contract (RFCSP 015-25). Vendors who were previously awarded under the former contract must submit new proposals to be considered. The base contract period runs from March 1, 2026, through February 28, 2027, with the possibility of two one-year extensions, not exceeding a total of three years. Pricing adjustments may be made annually subject to mutual district agreement, and a 90-day transition period may be granted at the district’s discretion with unchanged terms. This contract involves warehouse drop shipments per an estimated line-item schedule derived from the district’s 2024-2025 purchasing history. While quantities serve as evaluation estimates, BISD does not guarantee minimum or maximum purchase volumes. Proposals are to be submitted electronically via the district’s Ionwave e-bid system or in paper form directly to the Purchasing Department before the submission deadline; late or verbally submitted proposals are not accepted. Evaluation of proposals will prioritize purchase price (55%) with significant consideration given to the reputation and reliability of the proposer (20%), their ability to meet district needs (18%), past relationship with BISD (5%), and other minor factors such as quality and impact on underutilized business compliance. The award will be decided based upon a trade-off evaluation model considering both price and non-price factors, with a minimum score threshold of 70 points required for eligibility per line item. The contract mandates adherence to BISD’s terms, including compliance with federal, state, and local procurement laws. Vendors must submit several mandatory attachments including a W-9, Conflict of Interest Questionnaire, CIP Form 1295, and Certificate of Insurance. Additionally, vendors must certify compliance with debarment and suspension rules, equal employment opportunity requirements, and disclose potential conflicts of interest or felony convictions. Confidential information must be properly marked and submitted separately following state public records guidelines. Deliveries are made to the BISD Warehouse in North Richland Hills, Texas, where acceptance will occur, although specific FOB terms are not identified. Special contract requirements include disclosures regarding felony convictions and conflict of interest, adherence to digital accessibility standards (WCAG 2.1 AA), and submission of the Certificate of Interested Parties. While no detailed standardized federal contract clauses