Electronic Fareboxes

The Bay Area Rural Transit Commission is soliciting proposals for an Electronic Farebox Data System and Software Service Agreement to equip its remaining fleet. This firm-fixed price contract covers a five-year base period and includes the procurement of approximately 21 electronic fareboxes, along with annual licensing fees for a data collection system and a dedicated customer interface. The project is funded through Federal Transit Administration grant funds under Section 5311 and requires strict adherence to federal mandates, including Buy America compliance for rolling stock exceeding 150,000 dollars, ADA accessibility, and various Department of Transportation regulations. Proposals are evaluated on a trade-off basis rather than lowest price, with scoring weighted across price (30 points), capacity (25 points), experience (25 points), and professional competence (20 points). Deliverables must be shipped F.O.B. Destination to Ashland, Wisconsin, where they will be inspected and accepted by the agency's Operations Manager. Vendors must submit their proposals by August 22, 2025, providing a narrative response and a separately sealed pricing proposal in the prescribed Excel format. Compliance with federal labor standards, including prevailing wage reporting and the submission of certified payroll, is mandatory for the selected contractor.