Electronic Lockers

RFQ Instructions

This is a solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.106-1, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The 108th Wing JB MDL, NJ, New Jersey Air National Guard (NJ ANG) has a requirement for twenty-one (21) each brand name or equal electronic lockers as detailed in the General Information below.

GENERAL INFORMATION

Solicitation W50S8B-26-Q-A016 is issued as a request for quotation (RFQ) for brand name or equal snowplow replacement parts (See Attachment 2 -Product Description for details).

If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

Quotes shall be valid for 30 days from the date of solicitation closing. Please include expiration date in your quote.

This solicitation incorporates provisions and clauses for commercial items IAW Federal Acquisition Regulation and its applicable supplements.

This procurement is a total small business set-aside. The NAICS code for this requirement is 337215 - Showcase, Partition, Shelving, and Locker Manufacturing. The size standard is up to 500 employees.

The contractor shall provide & deliver twenty-one (21) each brand name or equal electronic lockers. The electronic lockers shall be in accordance with the attached Product Description document.

The intended contract vehicle will be a Firm-Fixed Price Contract.

SUBMISSION AND EVALUATION OF QUOTES

Quotes are due no later than the date and time as specified on www.SAM.gov to the attention of the 108th Contracting Office at 108WG.WG.Contracting@us.af.mil. Emails sent to any other email will not be answered. It is the best interest of the offeror to ensure the quote submitted is received by the 108th Wing NJANG Contracting Office no later than the date and time specified in the solicitation. It is the offeror’s responsibility to request and receive confirmation of quote receipt.

Quotes shall be emailed to:
Email To: 108WG.WG.Contracting@us.af.mil
Email Subject Line: W50S8B-26-Q-A016 Electronic Lockers – Request for Quote

Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox prior to stated closing of this solicitation and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers.

All interested contractors should provide the following information in their quote:

1. Company information – Company name, address, CAGE code (if available),

Unique Entity Identified (formally called DUNS number, if available), contact

name, telephone number, and email address.

2. Product Description – A detailed description of the product available that

match the criteria set forth in Attachment 2 - Product Description.

3. Pricing – All applicable price data shall be provided by potential vendors.

4. Quantity – Quantity of product.

5. Delivery Requirements – All applicable delivery information shall be provided by potential vendors.

The provision RFO FAR 52.212-1, Instruction to Offerors, Commercial in its latest edition applies to the solicitation. In accordance with RFO FAR 52.212-1(d); The Government intends to evaluate offers and award a contract without discussions with offerors.

Quotes will be evaluated for conformance with the requirements of this solicitation and posted attachments. The government intends award to the lowest priced, responsive, responsible offeror whose quote confirms with the Government’s requirement as set forth in Attachment 2 -Product Description.

Offerors shall include a completed copy of the provision 52.212-3 Alt 1, Offeror Representations and Certifications-Commercial Items.

FORMAL COMMUNICATION & OFFEROR EXPLANATIONS

Submit all Requests for Information (RFI) in the format shown below by email to the Contracting Office. All questions must be submitted through the Contracting Office. All RFIs must be received by the Government no later than 18 Sep 2026 by 12:00 P.M. Solicitation RFIs received after this date and time will not be answered. A record of the RFI asked at the site visit and via email will be posting on www.SAM.gov under this solicitation. The record will include RFI (on a non-attribution basis) and answers.

Offerors are required to submit RFI early in the solicitation process via email using the following format. RFI submitted not using the below format and email address will not be answered:

Email To: 108WG.WG.Contracting@us.af.mil
Email Subject Line: W50S8B-26-Q-A016 Electronic Lockers – Solicitation RFI Email

Body:                                                                                                                                      
1. From – Firm Name:
2. Firm Point of Contact:
3. Address:
4. Phone Number:
5. Email address:
6. Inquiry / RFI:

Please clearly state your question. If sending an attachment, MS word docs are preferred to facilitate posting of answers to the Master Q&A documentation.

SOLICITATION AMENDMENTS

Solicitation Amendments, if or when issued, will be posted to www.SAM.gov. This will be the only method of distributing Solicitation Amendments prior to the Solicitation close date. It is the offerors responsibility to check the website periodically for any amendments to the solicitation. The website is occasionally inaccessible due to various reasons beyond the control of the 108th Contracting Office.

The offeror shall acknowledge all Solicitation Amendments posted with this solicitation.  Offers received that do not acknowledge all Solicitation Amendments will be considered Non-Responsive and not eligible for Award.  

NATIONAL GUARD PROTEST PROCEDURES (P)

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in RFO FAR 33.104. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions/ Head of Contracting Activity ATTN: NGB-AQ-O

111 S. George Mason Dr. Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)