Elevator Maintenance Services

The Department of Public Safety in Texas is seeking bids for a five-year contract to provide comprehensive elevator maintenance and repair services at its Austin Headquarters and Florence TTC facilities, with performance anticipated to begin on September 1, 2026, and concluding on August 31, 2031. The contractor must furnish all labor, tools, parts, lubricants, and materials necessary to maintain all elevators in first-class operating condition, performing preventive maintenance, minor and major repairs, answering emergency calls, and retrieving objects from elevator pits. Work must comply with ANSI A17.1 standards and Texas Department of Licensing and Regulation requirements, with repairs for inspection failures due within 30 days and out-of-service issues resolved within 48 hours. All service logs, checklists, and inspection records must be maintained on-site as DPS property, and the contractor must submit itemized invoices monthly by the 5th day, following the prior month’s service, via email to designated addresses. Payment is governed by the Texas Prompt Payment Act, with direct deposit preferred and required via Form 74-176, and retention may be withheld at DPS’s discretion. The contract is awarded based on best value under Texas Government Code § 2156.007, where past performance serves as a mandatory pass/fail gate—bidders with a history of unsatisfactory evaluations, corrective action plans, cancelled purchase orders, or non-responsiveness will be disqualified regardless of price. All bidders must comply with strict submission protocols, including using a sans serif 12-point font, paginating documents with electronic bookmarks and table of contents, and prohibiting external links or extraneous materials. Responses must be submitted via the DPS Online Bid Room or designated email prior to the June 26, 2026, deadline, with no amendments accepted after closing. Mandatory attachments include the HUB Subcontracting Plan for all respondents, W-9, AP-152, Direct Deposit Authorization, and the Information and Certifications Form, which require certifications regarding HUB status, non-debarment, tax identification, and compliance with Texas Public Information Act and ethics statutes. Contractors must use E-Verify for employment verification, adhere to Tex. Gov't Code § 572.051 regarding conflicts of interest, and comply with the federal Lobbying Disclosure Act. Insurance is required at levels customary for the industry, with performance and payment bonds mandatory if the contract exceeds $100,000