EMA - DNS Electrical Measurement Calibrations - ARG

The contract involves providing calibration services for the Illinois Department of Nuclear Safety's electrical measurement instruments, requiring the vendor’s laboratory to be ISO 17025 accredited with calibrations traceable to national standards. The scope includes calibrating safety-critical instruments, applying calibration stickers post-service, and ensuring warranties are transferred to the State. The work may be performed on-site at Springfield, IL, or off-site at an accredited lab, with logistics and shipping details to be clarified during the bidding process. The contract size ranges from $50,000 to $200,000, and the solicitation was posted on September 16, 2025, with a response deadline of October 6, 2025. The contractual framework is governed by the Illinois Chief Procurement Office’s Standard Terms and Conditions (Version 23), which establish key provisions such as payment terms aligned with the State Prompt Payment Act, requirements for subcontractor approval, and compliance with applicable laws including prevailing wage, FOIA, and anti-trust statutes. Notably, the contract emphasizes confidentiality, background checks for personnel, and strict adherence to ISO 17025 accreditation, with the vendor responsible for monitoring personnel performance and ensuring all calibrations are traceable and conform to standards. The contract also includes clauses on force majeure, performance monitoring, and the continuation of obligations during disputes, but does not specify FAR clauses or federal-specific provisions. Bid responses must demonstrate compliance with all mandatory requirements, including bid on all line items, ISO accreditation, and clear logistics plans if services are off-site. While no explicit evaluation weights or scoring criteria are detailed, compliance with mandatory specifications appears to be the primary basis for award, likely favoring the lowest responsive and responsible bid. The procurement process emphasizes vendor transparency, with required disclosures for subcontractors and adherence to all applicable laws. Overall, the contract aims to secure qualified, accredited calibration services that meet rigorous standards for safety and traceability, under a comprehensive set of Illinois-specific procurement policies.