EMB Building Automation System Repairs

The U.S. Embassy in Stockholm is soliciting quotations for repairs to the Building Automation System (BAS) under solicitation number 19SW8026P0608, with contracts to be awarded to the responsible offeror submitting the lowest acceptable price. The work involves repairing and replacing failed controllers and I/O modules in Cabinet CC02 that control AHU1 and AHU5, restoring system functionality from manual operation, and performing associated programming, commissioning, trend and alarm configuration, and graphics updates. All work must be completed within 60 calendar days of award, with all deliverables—including as-built documentation, operations and maintenance manuals, an execution schedule, and thirty hours of hands-on training for facility staff—submitted no later than 30 days after on-site work concludes. Offerors must be registered in the System for Award Management (SAM) prior to submission, as failure to do so renders proposals non-responsive. Proposals must be submitted electronically by 10:00 local time on July 13, 2026, to stkgsocontracts@state.gov with the exact subject line “19SW8026P0608 EMB BAS Repairs,” and must be in English. Each submission must include the company’s name and address, point of contact details, and a description of the company’s relevant experience matching the Statement of Work. A mandatory site visit is scheduled for July 8, 2026, at 11 a.m. local time, requiring advance registration by July 6 at 10 a.m. with visitor names provided to the procurement team. All personnel must be certified by the BAS manufacturer on the specific product lines being serviced, have at least five years of relevant experience, and comply with strict security protocols including obtaining country clearance 15 business days prior to arrival, participating in a security briefing upon entry, and securing prior approval from the Regional Security Officer for any electronic devices. The contractor must provide Defense Base Act insurance, emergency medical evacuation coverage, valid passports and visas, and immunizations, and must adhere to U.S. EPA, OSHA, IBC, ASHRAE, and NFPA/NEC standards. Materials must be shipped in original manufacturer packaging with full labeling, accompanied by detailed packing lists and receiving reports, and HAZMAT items require DOT-compliant packaging and MSDS documentation. All deliverables must be uploaded to FAN.gov, with physical copies of large data files sent directly