This Government Contract opportunity from National Aeronautics And Space Administration was posted on May 18, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Emergency Medical Evacuation Services

Closed

80JSC026Medevac_RFIFederal

Submission Closed05/28/2026, 04:59:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 621910

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AI Contract Overview

The National Aeronautics and Space Administration (NASA) is seeking information on the capability of vendors to provide comprehensive prepaid emergency medical evacuation and medical travel services globally, with a specific emphasis on operations in Russia, Kazakhstan, and the Baikonur Cosmodrome. The solicitation, identified as 80JSC026Medevac_RFI, requests detailed responses regarding an organization’s ability to deliver the full scope of services including medical evacuation and repatriation, medical monitoring, field rescue, guarantee of payments (GOP), hospital payment facilitation, medical equipment and vaccine support, repatriation of remains, and reservation and call-up capabilities. Contractors must demonstrate proven experience in international medical evacuations lasting over five years, operate under a prepaid membership model, and maintain accreditation such as CAMTS, EURAMI, or NAAMTA. Particular attention is given to operational expertise in geopolitically sensitive regions, including the ability to secure flight permits from Russian and Kazakh authorities and issue timely GOPs to medical facilities in those nations despite ongoing financial sanctions and banking restrictions. The contract requires vendors to meet stringent performance standards, including a first clinical contact within 15 minutes, GOP issuance within 30 minutes globally, and bedside-to-wheels-up times under six hours. Organizations must possess long-range fixed-wing air ambulances capable of direct, non-stop transcontinental missions with ICU-level equipment, experienced flight crews, and a robust safety management system. NASA mandates that all services be available to its civil servants, contractors, and invitational travelers without age or pre-existing condition exclusions, and that evacuations can be authorized based on NASA physician judgment even if local care is available but below U.S. standards. The contracting vehicle is structured as a Firm Fixed Price (FFP) prepaid membership with options extending through 2031, covering an estimated 55,250 travel days for group members and an additional 13,000 days in the option period, alongside pricing tiers for independent travelers. Vendors must also provide multilingual support in English, Russian, and Kazakh, maintain secure reporting portals for NASA, demonstrate annual vetting of partner hospitals and air operators, conduct biannual contingency exercises, and prove financial compliance in handling local currency transactions without delays. The response process is designed to identify qualified providers capable of delivering uninterrupted, high-acuity medical evacuation under extreme conditions, with full accountability for operational, clinical, and financial performance across the entire global footprint, particularly in high-risk zones where access is constrained

General Info

NASA seeks industry input for global MedEvac services covering medical transport, monitoring, and secure operations.

Agency

National Aeronautics And Space Administration

NAICS

621910 - Ambulance Services

Place of Performance

Not specified

Set-Aside

NONE

Documents

Pricing Sheet for NASA Air Ambulance Group Membership RFI

rfi

High

Statement of Work for Air Ambulance Medical Evacuation Services

sow

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedMay 13

special-notice

Notice updatedMay 18

The notice description changed.

Response DeadlineMay 28

Deadline has passed

Submission Closed

05/28/2026, 04:59:00 AM UTC

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Organization & Contact Information

AgencyNational Aeronautics And Space Administration

Contacts1 person available

OfficeUSA

Organization / AgencyNational Aeronautics And Space Administration

Office AddressUSA

Contacts

Kendrea Vallien Contracting Officer

contact@example.gov

Full Description

1.   Ability to Deliver Full Scope of Services
a)   Can your organization deliver the full scope of prepaid emergency medical evacuation and medical travel services described in the draft SOW?
__ Yes
__ No

b)   If No, which portions of the requirement cannot currently be supported (select all that apply)?
__ Medical evacuation and repatriation
__ Medical monitoring, referrals, and consultations
__ Field Rescue
__ Guarantee of Payments (GOP) issuance
__ Hospital payment facilitation
__ Medical equipment/medications/vaccines support
__ Repatriation of remains
__ Reservation and Callup Capability
__ Other (fill in) ____________________________________________________

2. Recommendations or Clarifications to the Draft SOW and Pricing Template
a) Are there areas of the draft SOW where additional clarification would improve your ability to respond (select all that apply)?
__ Scope of medical travel services
__ Standards of care requirements
__ Membership model expectations
__ Operational response timelines
__ Coordination with NASA medical personnel
__ Pricing structure
__ No clarification needed
__ Other (fill in) ________________________________________________

b) Would changes to the pricing framework improve cost‑effectiveness?
__ Yes (fill in) __________________________________________________
__ No

3. Potential Constraints or Barriers to Participation
a) Which potential challenges could limit your organization’s participation (select all that apply)?
__ Regulatory hurdles
__ Insurance or financial issue constraints
__ Limited regional capability
__ Aviation or permit restrictions
__ Sanctions-related financial complications
__ None anticipated

b) Would Government‑provided clarifications or changes mitigate these issues?
__ Yes
__ No

4. Relevant Organizational Experience
a) Does your organization currently provide prepaid medical evacuation services?
__ Yes
__ No

b) How long has your organization provided international medical evacuation services?
__ Less than 2 years
__ 2–5 years
__ 5–10 years
__ More than 10 years

c) Is your pricing model primarily:
__ Membership‑based (prepaid)
__ Fee‑for‑service
__ Hybrid
__ Other

5. Experience in Russia, Kazakhstan, Baikonur, or Sensitive Airspace
a) Does your organization have experience conducting medical evacuations from Russia?
__ Yes
__ No

b) Does your organization have experience conducting medical evacuations from Kazakhstan?
__ Yes
__ No

c) Does your organization have experience operating in or near Baikonur Cosmodrome?
__ Yes
__ No

d) If No, have you conducted comparable operations in similarly restricted or geopolitically sensitive locations?
__ Yes (fill in) ____________________________________________________________
__ No

e) Can your organization secure required flight permits and coordinate with regional aviation authorities (e.g., Roscosmos, Russian/Kazakh authorities)?
__ Yes
__ No

6. Guarantee of Payments (GOP) in Russia and Kazakhstan
a) Can you provide timely GOPs specifically to Russian medical facilities?
__ Yes
__ No

b) Can you provide timely GOPs to Kazakh medical facilities?
__ Yes
__ No

c) Does your organization have processes to manage financial transactions affected by sanctions or banking restrictions in these regions?
__ Yes
__ No

7. Industry Changes
a) Have you observed significant industry changes in the last three years that would affect NASA’s acquisition strategy?
__ Yes
__ No

b) If Yes, which categories best describe these changes (select all that apply)?
__ Aviation or air ambulance regulatory changes
__ Medical capability advancements
__ Insurance or financial industry changes
__ Shifts in global geopolitical environments
__ Significant cost‑structure changes
__ Other (fill in) _______________________________________________

8. Aircraft and Fleet Capabilities
a) Does your fleet include long‑range aircraft suitable for transcontinental medical evacuation?
__ Yes
__ No

b) Which aircraft types do you operate for long‑range missions(select all that apply)?
__ Fixed‑wing jet air ambulance
__ Turboprop air ambulance
__ Charter/partnered aircraft
__ Other
c) Do your aircraft have the capability to minimize transfers by operating long‑haul missions directly?
__ Yes
__ No

9. Geographic Coverage and Assets
a) Do you maintain dedicated assets in specific regions?
__ Yes
__ No

b) If Yes, where do you maintain dedicated assets (select all that apply)?
__ North America
__ Europe
__ Middle East
__ Central Asia
__ Asia‑Pacific
__ Africa
__ South America

c) Do you rely on a vetted partner network in regions without dedicated assets?
__ Yes
__ No

10. Presence in Kazakhstan or Russia
a) Do you have personnel, infrastructure, or dedicated assets in Kazakhstan (e.g., Almaty or Astana)?
__ Yes
__ No

b) Do you have personnel, infrastructure, or dedicated assets in Moscow or elsewhere in Russia?
__ Yes
__ No

11. International Accreditation
c) Which accreditations does your organization or partners currently hold (select all that apply)?
__ CAMTS
__ EURAMI
__ NAAMTA
__ Other recognized medical transport accreditation
__ None

12. Example Evacuation Scenario
a) Can your organization provide one example of a medical evacuation conducted in the last 24 months from a logistically challenging or politically sensitive region?
__ Yes
__ No

b) Does your organization maintain records that can demonstrate timelines and operational steps for such a mission?
__ Yes
__ No

13. Service Scope & Eligibility
a) Does your membership model cover all NASA civil servants, contractors, and invitational travelers without age limits?
__ Yes
__ No

b) Are evacuations and medical support available regardless of pre-existing conditions?
__ Yes
__ No

c) Do you exclude high-risk activities or specific regions?
__ No exclusions
__ Activity exclusions
__ Location exclusions

d) Can evacuations be authorized by NASA physician even if local care is available but below U.S. standard?
__ Yes
__ No

14. Response Time SLAs & Performance
a) First clinical contact time:
__ ≤15 min
__ 16–30 min
__ 31–60 min
__ >60 min

b)   GOP issuance timelines globally/Russia/Kazakhstan:
__ ≤30 min
__ 31–60 min
__ 1–2 hrs
__ >2 hrs

c) Bedside-to-wheels-up time:
__ ≤6 hrs
__ 6–12 hrs
__ 12–24 hrs
__ >24 hrs

d) Percentage of direct long-haul missions:
__ ≥80%
__ 60–79%
__ 40–59%
__ <40%

15. Aviation Operations & Safety
a) Air Operator’s Certificate (AOC) status:
__ Own AOC
__ Partner AOCs
__ Mixed
__ None

b) Safety Management System implemented and audited?
__ Yes (3rd-party)
__ Yes (self-audited)
__ No

c) Typical flight crew international mission hours:
__ ≥2000
__ 1000–1999
__ 500–999
__ <500

d) Ability to secure Russian/Kazakh permits under expedited timelines:
__ Yes
__ No
__ Case-by-case

16. Clinical Governance & Accreditation
a) Clinical escort staffing levels appropriate for ICU cases?
__ Always
__ Usually
__ Case-by-case
__ Rarely

b) Aircraft equipped with ICU-level devices?
__ Yes
__ No
__ Some assets

c) Can NASA physician integrate as attending?
__ Yes
__ No
__ Requires agreement

17. Financial Operations & Sanctions
a) Ability to manage compliant payments in Russia/Kazakhstan?
__ Yes
__ No
__ Limited

b) Ability to settle invoices in local currency without discharge delays?
__ Yes
__ No
__ Sometimes

c) Are hospital invoices audited prior to payment?
__ Always
__ Often
__ Sometimes
__ Rarely

18. Network Governance & Subcontracting
a) Are partner hospitals/air operators vetted annually?
__ Yes
__ No

b) Do subcontracts include required flow-down clauses?
__ Yes
__ No

c) Regions with ≥2 vetted providers:
__ NA
__ EU
__ ME
__ Central Asia
__ APAC
__ Africa
__ SA

19.   Data Protection & Reporting
a)   HIPAA + international privacy compliance?
__ Yes
__ No
b)   Secure NASA-accessible case updates (portal/API)?
__ Yes
__ No

c) Ability to deliver monthly/quarterly KPIs?
__ Yes
__ No

20. Business Continuity & Surge Readiness
a) Max simultaneous medevac missions supported:
__ ≥10
__ 7–9
__ 4–6
__ ≤3

b) Contingency assets staged in Eurasia/Central Asia?
__ Yes
__ No

c) Exercises conducted for Russia/Kazakhstan access scenarios in last 12 months?
__ Yes
__ No

21. Insurance, Licensure, and Liability
a) Internationally valid aviation + medical malpractice coverage?
__ Yes
__ No

b) Are clinical staff licensed in embarkation/destination regions?
__ Yes
__ No
__ Case-by-case

22. Pricing Transparency & FFP Feasibility
a) Can you commit to FFP, prepaid membership using defined volumes?
__ Yes
__ No

b)   Will any services be separately billable?
__ No (all-inclusive)
__ Some excluded
__ Many excluded
c)   Volume-based or multi-center discounts offered?
__ Yes
__ No

23. Customer Experience & Language Support
a) Multilingual support including English + native Russian/Kazakh?
__ Yes
__ No

b) Traveler-facing materials (cards, app, hotline)?
__ Yes
__ No

24.   Past Performance & References
a)   # of sensitive-region evacuations in last 24 months:
__ ≥10
__ 5–9
__ 1–4
__ 0
b)   Can you provide 3 client references?
__ Yes
__ No