Emergency Response, Preventive Maintenance, And Support Of Enterprise Electrical Systems

The County of San Bernardino Innovation and Technology Department is soliciting proposals for a five-year contract to provide comprehensive emergency response, preventive maintenance, and ongoing support of enterprise electrical systems across multiple county facilities, including critical data centers. The scope encompasses servicing high-voltage systems up to 480V AC and high-current circuits exceeding 20A AC, with mandatory 24/7 availability and a guaranteed two-hour response time for emergency situations. Contractors must perform annual preventive maintenance tasks including voltage and amperage recording, breaker calibration, connection tightening, panel cleaning and inspection, transformer evaluations, and automatic transfer switch and switchgear function checks. Infrared thermography testing of electrical panels, ATS units, and transformers is also required annually, with reports submitted within two weeks of completion. Contractors must furnish updated single-line diagrams in both PDF and CAD formats after any system modifications. All labor must comply with California prevailing wage laws, with rates locked for the contract duration, and contractors must maintain audit-ready payroll records and comply with DIR registration requirements under Senate Bills 854 and 96, as well as relevant sections of the California Labor Code. Proposals will be evaluated through a best-value trade-off approach, with cost accounting for 35% of the total score and non-cost factors collectively carrying 65% weight. Qualifications and experience represent 25%, technical review accounts for another 25%, and references contribute 15%. Local vendors receive a 5% scoring advantage based on geographic presence, employee residency, and operational footprint within San Bernardino County. Contractors must demonstrate relevant experience in high-voltage environments such as data centers or healthcare facilities, submit three customer references, and ensure all personnel undergo background checks at the contractor’s expense, with the County retaining the right to deny access to facilities for non-compliant individuals. Special requirements include strict prohibitions against conflicts of interest, improper influence, and financial interests by County personnel, with mandatory disclosure of debarments, suspensions, or criminal convictions. Proposals must be submitted electronically via the county’s ePro portal by the August 29, 2026 deadline, and must include attachments covering certifications, indemnification, insurance, and any exceptions to RFP terms—no deviations are permitted outside Attachment H. Payment will be made monthly via electronic funds transfer in arrears, and all performance will occur at designated county locations, including sites in San Bernardino, Hesperia, Rialto, and Colton. No formal contract type is specified, but the