Engineering Services for the Town of Ashland

The Town of Ashland, Virginia, is soliciting professional engineering services on an as-needed basis for its Public Works Department under solicitation 2026-0820. The scope of work is divided into three primary categories: Project A involves the design of roadways, drainage, parks, and municipal facilities, including survey services and construction inspection; Project B focuses on the regulatory review of developer-submitted plans and traffic impact analyses; and Project C entails ensuring compliance with MS4 General Permits and VSMP stormwater regulations. The contract term runs from the date of signing through December 31, 2027, with the possibility of extensions for specific projects and up to four additional 12-month renewal periods upon mutual agreement. Selection is based on professional competence and merit, with evaluation factors including the firm's ability to prioritize Town projects, personnel expertise, managerial capabilities, regulatory familiarity, and past performance. The Town will rank qualified offerors and negotiate a fair and reasonable price with the top-ranked firm. Proposals are limited to 35 pages, excluding cover pages and dividers, and must include a cover letter, firm qualifications, a list of similar projects from the last ten years, and three professional references. Compliance with the eVA procurement system, the Virginia Public Procurement Act, and various non-discrimination and civil rights laws is required. The contractor must also provide indemnification to the Town to the extent caused by the contractor's negligence.