Engineering Services for Water Infrastructure Project Application and Funding Support

The City of Tupelo is soliciting proposals from qualified firms or individuals to provide engineering services in support of a water infrastructure project application, potentially funded by the Appalachian Regional Commission or other federal sources. The scope involves preparing a preliminary cost estimate and engineering report to accompany the grant application. Should funding be awarded, the contractor will be responsible for developing detailed plans and specifications, preparing bid documents, assisting with bid opening and tabulation, supporting contract execution, conducting a preconstruction conference, and performing ongoing construction inspections. The work must comply with all applicable federal, state, and local laws, regulations, and policies. The contract will be firm fixed price, awarded to the proposal achieving the highest cumulative score based on qualifications, experience, and capacity for performance, with proposal submission due by December 31, 2025. Evaluation emphasizes qualifications and experience (each weighted at 40 points) and capacity for performance (20 points), prioritizing firms with demonstrated success in grant-funded projects and appropriate staffing. Proposal submissions must be physically delivered in a sealed envelope clearly marked with the bid number to City Hall in Tupelo, Mississippi, by the stated deadline; electronic submissions are not accepted. No standardized federal contract clauses, certifications, or representations are specified, and no detailed pricing or contract value is provided, as proposers submit their own estimates. The City serves as the contract administrator and acceptance authority, with the designated contact for proposal inquiries listed but no formal contracting officer or payment office identified. The contract requires the contractor to approve payment requests and submit periodic progress reports, ensuring oversight throughout all phases from design through construction inspection within Mississippi.