Enterprise Resource Planning - Financials

The City of Tempe is soliciting proposals under solicitation 25-092 for a modern, scalable Enterprise Resource Planning (ERP) system focused on financials. The objective is to replace the existing system with an integrated solution that synchronizes resource planning, improves data accuracy, and streamlines reporting across various municipal departments. The scope encompasses 1,979 functional requirements across 15 areas, including General Ledger, Procurement, Budgeting, and Grant Management. Vendors must provide a detailed response matrix indicating whether requirements are met via standard, future, customized, third-party, or unavailable solutions. This is a Firm Fixed Price contract where the award will be determined via a trade-off methodology based on the most advantageous proposal. Evaluation criteria are weighted by Software Solution (30%), Total Cost of Ownership (20%), Experience and Qualifications (15%), Methodology and Implementation Approach (15%), and Technical Requirements (15%). Proposals must be submitted electronically via the Bonfire portal by February 7, 2025, at 3:00 P.M. Local Arizona Time. Key contractual obligations include a 12-month warranty period following City acceptance, a five-year records retention requirement, and strict adherence to key personnel designations. The contractor must indemnify the City against claims arising from its acts or omissions and comply with OFAC SDN list restrictions. The City retains the right to terminate for convenience with 30 days' written notice. Pricing must be submitted using provided worksheets for either vendor-hosted or subscription models, covering one-time implementation and ongoing annual costs.