Enterprise Web-based Regulatory and Mandatory Education and Training

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and attached Performance Work Statement (PWS). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number, F2M4AK2213A001 Enterprise Web-based Regulatory and Mandatory Education and Training. This solicitation is issued as a Request for Proposal (RFP) and incorporates the provisions and clauses in effect through Federal Acquisition Circular 2005-60. The associated NAICS Code is 611430. The 773rd Enterprise Sourcing Squadron (733 ESS/PKB) Contracting Office intends to award a single Firm Fixed Price contract. This acquisition will be solicited as full and open competition. The contractor shall provide an e-learning/web based platform to provide a common curriculum for annual regulatory/mandatory training and continuing education to over 37,000 active duty and government service personnel at 78 medical treatment facilities (MTFs) and Air Force Medical Services (AFMS) worldwide. The online resource will provide over 500 accredited medical training courses to meet regulatory requirements set forth by accreditation agencies to include but not limited to Association of Ambulatory Healthcare (AAAHC), The Joint Commission (TJC), Occupational Safety and Health Administration (OSHA), and Centers for Disease Control (CDC). The desired system will also offer readiness specific training courses plus a Continuing Health Education (CHE) program that will provide online education for the following areas: Dental, Administration, Physicians, Nursing, Medical Records, Pharmacy, Physical Therapy, Physician Assistants, Physical Therapy, Emergency Medical Technicians, Social Work, Housekeeping, Facilities, and Dental Assisting. The vendor's curriculum must meet civilian professional accreditation requirements to ensure the continuing educational requirements needed for licensure and certification of AFMS personnel are valid. The desired web based program must have the ability to interface into existing learning management systems to include but not limited to Medical Readiness Decision Support System (MRDSS), with an automated feed of course completion data. Please review the attached Performance Work Statement (PWS) for specific details. This is a follow on to 48 individual contracts at various locations throughout the Air Force, in an effort to consolidate, stream line, and cut costs. All proposals will be evaluated in accordance with FAR 15.101-2 - Lowest Price-Technically Acceptable Source Selection Process. Award may be made without discussions with the Offeror(s); the government reserves the right to have discussions, if required. The contract will consist of CLIN 0001: Base year of 12 months, along with Option Year CLINs 1001 through 4001. PROVISIONS/CLAUSES: The provision at FAR 52.212-3, Offeror Representations and Certifications, Commercial Items, applies to this solicitation and the Offeror must include a completed copy of this provision with their proposal. FAR Clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this Solicitation. The clause at FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Status or Executive Orders, Commercial Items, applies to this solicitation. FAR Clause 52.217-8, Option to Extend Services may apply, and FAR Clause 52.217-9, Option to Extend the Terms of the Contract will apply if terms of this contract are extended, FAR Clause 52.219-6, FAR Clause 52.222-40, Notification of Employee Rights Under the National Labor Relations Act, FAR Clause 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving, The Period of Performance for this requirement is a 12 month base year plus four (4), one (1) year options. FAR Provision 52.212-1, Instructions to Offerors - Commercial Item: Each Offeror is required to submit their proposal as specified in FAR Provision 52.212-1, Instructions to Offerors-Commercial Items Addendum 1. Addendum 1 to FAR 52.212-1, Instructions to Offerors - Commercial Items (Feb 2012): Submission of Offers. General Instructions: (i) Interested parties capable of providing the specified services must submit a written offer via email to: Contracting Officer - Alice P. Sanders at alice.sanders.2@us.af.mil and Contract Administrator - William Dunlap at william.dunlap.12@us.af.mil (ii) Do not send as an executable or .exe file. Email size shall not exceed five megabytes. Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the offer not being considered for award. (iii) Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft - Word 2007 - and Microsoft - Excel 2007 . PDF is Adobe - Portable Document Format. (iv) Submit offer as follows: DOCUMENT CONTENT FILE FORMAT - The minimum font size for the proposal pages is 12 pitch. Required documents should be submitted via electronic email with a request receipt, and should be clearly marked as to volume number, title, copy number, solicitation identification and the Offeror's name, address, CAGE code, DUNS number, and Tax Identification Number. Volume I, Technical Capability Proposal Volume II, Pricing Volume I: Technical Capability (Do not exceed 20 pages. This includes the cover page, cover letter, and table of contents). Factor 1. Technical Capability Technical Capability Proposals will be given a rating of Acceptable or Unacceptable. Determination Definition Acceptable ALL of the minimum acceptable criteria are clearly met by the proposal. The Offeror's Proposal meets the performance and technical capability requirements defined in the PWS. Unacceptable Not all of the minimum acceptable criteria are met by the proposal. An unacceptable Proposal contains one or more deficiencies. The proposal fails to meet specified minimum Performance and technical capability requirements defined in the PWS. A technically acceptable proposal shall have a sound technical approach that meets all (a) Performance Work Statement (PWS) requirements; (b) Demonstrates technologies used in the approach are viable, procurable and producible; (c) Proposal has an approach that allows the flexibility to incorporate new technologies without a major revamp of the requirement; (d) Has a sound risk mitigation approach for a all identified technical risks; and (e) provides an effective approach to manage and minimize service disruptions. Factor 1. Technical Capability Sub-Factor 1: Qualification Requirements IAW PWS Proposal shall address the following factors: Para 2.1.3; The ability to maintain on-line 24/7/365 connections that allow AFMS personnel to complete CHE courses that are in compliance with regulatory and mandatory credentialing agents listed in this PWS. A minimum five (5) years experience in computer system management and in maintaining a minimum of 500 accredited CHE program courses that are offered for a wide variety of healthcare disciplines. This combination would allow AFMS employees to maintain staff education in certification, credentialing and licensing compliance without computer interruptions or faulty course compliance. Sub-Factor 2: Performance Objectives IAW PWS Proposal shall address the following factors: Para 2.1.4.1; Program Services. Para 2.1.4.1.1; Check-on learning test. Para 2.1.4.1.2; Accreditation agencies. Factor 2: Price (Do not exceed 5 page. This includes the cover page, cover letter, and table of contents). The price proposal will be evaluated for reasonableness based upon a comparison of the Offeror's price to the price of competitors. When two or more technically acceptable offers are received (competition) and the lowest price is selected, the price of the lowest Offeror can be concluded to be fair and reasonable. A price that is very low will be verified to assure that the Offeror understands what is being asked for and no mistakes have been made in preparing the price. In accordance with FAR 15.403-1(b) and FAR 15.403-3(a), information other than pricing data may be required to support price reasonableness or realism in the absence of competition. Information shall be provided in accordance with FAR 15.403-5. If after receipt of the proposals, the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit pricing data. All CLINs within Attachment 2 will be evaluated for reasonableness. Proposed schedule is provided and is subject to change. The Government will rank all technically acceptable offers by price. Failure to provide prices as stated above may result in the rejection of the proposal. All pricing information shall be addressed ONLY in Pricing file format. FAR Provision 52.212-2 Evaluation - Commercial Items: (a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation and the Lowest Price Technical Acceptable Source Selection technique. Evaluation may be made with or without discussions with the Offeror(s). The Government technical evaluation team will evaluate the technical proposals on an acceptable/unacceptable basis, assigning ratings of Acceptable or Unacceptable. A decision on the technical acceptability of each Offeror's technical proposal shall be made based on the evaluation criteria listed in the attached evaluation criteria document and the PWS. Only those offers determined to be technically acceptable, either initially or a result of discussions will be considered for an award. The offers shall be evaluated against the following two (2) factors: Factor 1. Technical Capability Factor 2. Price Contractors are required to complete the following clause and submit with proposal: FAR Provision 252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012) (a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 45 days from the date specified for receipt of offers. Questions shall be submitted in writing regarding the terms and conditions of this synopsis/solicitation by email only (see addendum 1 - submission of offers) Solicitation Questions. Any questions relating to the solicitation shall be submitted to the Contract Specialist and Contracting Officer (CO) noted above NLT 1:00 PM (CST) on Friday, 12 September 2012. Any questions received after this time/date may or may not be answered due to time constraints of the solicitation (see addendum 1 - submission of offers) Technical Capability and Cost/Price proposals are due NLT 1:00 PM (CST) on Monday, 21 September 2012. Any proposals received after designated closing date and time will not be considered for award (see addendum 1 - submission of offers) Potential Offerors are to review and address the attachments which include the List of standards and publication requiring e-license and the Pricing Schedule (see Attachment 2). Also include in proposal that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. The Offeror must be registered and current on the Central Contractor Registration website (www.ccr.gov) no exemptions. All invoices shall be submitted using Wide Area Work Flow (WAWF). To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information: http://www.dfas.mil/contractorpay/ContractPayInformation.pdf. Attachments are as follows: Attachment 1: Performance Work Statement (PWS) dated 23 May 12 Attachment 2: Evaluation Criteria