EPDM Gasket Material for OEM Kelvion Low Temperature Fresh Water Coolers

The contract involves the procurement of EPDM gasket material specifically for OEM Kelvion low temperature fresh water coolers, with the solicitation number N0040626QS002 issued by the Naval Supply Systems Command Fleet Logistics Center Puget Sound. The procurement is designated as a total small business set-aside under FAR 19.5, emphasizing participation by small businesses. The solicitation, posted on November 19, 2025, has a response deadline of November 24, 2025, requiring offerors to submit a signed copy of the amended solicitation with all quotes, highlighting the importance of compliance with the latest modifications. The scope centers on a sole-source requirement for Kelvion Inc’s certified EPDM gaskets, specifically the VT2508 EPDM Flow Gasket, P/N 100022227, with a delivery date of December 1, 2025, to support repairs onboard a specific low-temperature water cooler at BATS San Diego. The procurement emphasizes brand-name justification and restricts competition, indicating a sole-source approach. The solicitation incorporates multiple amendments that update delivery schedules, clarify submission instructions, and refine technical specifications, with the latest amendment extending the response deadline and providing detailed instructions on packaging, marking, and traceability requirements. The contract stipulates compliance with numerous FAR clauses covering security, ethics, reporting, and supply chain security, along with strict packaging and marking standards aligned with MIL-STD-129 and MIL-STD-130, including data matrix marking for item identification. Evaluation factors for award include technical merit, price, and past performance, with no explicit weighting, suggesting a trade-off approach. Delivery is FOB destination at the specified San Diego location, with performance and inspection responsibilities clearly assigned to the government upon receipt. The contract also mandates adherence to IUID requirements, ensuring traceability and proper registration of all applicable items, and specifies electronic invoicing via WAWF, with detailed administrative and reporting procedures to ensure compliance and accountability throughout the supply chain.