Equipment Maintenance

NOTICE OF INTENT TO SOLE SOURCE For Equipment Maintenance. The National Institutes of Health intends to negotiate on a sole source basis with LEICA MICROSYSTEMS INC. The National Eye Institute intends to use LEICA MICROSYSTEMS INC's service for Equipment Maintenance for Laboratory equipment. It is anticipated that an award will be issued approximately five (5) days after the date of this notice unless the Government determines that another supplier has the capability to meet this requirement. Responses The proposed acquisition action is for items and services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1 (b). If you believe you can provide the items or services requested, responsible sources may submit a capability statement, which shall be considered by the agency, to Contracting Officer, Sharmaine Fagan, sharmaine.fagan@nih.gov referencing notice number NIH-OLAO-OA3-NOI-62425 by 6.27.25 @10:00A.M. A determination by the Government not to compete this proposed contract acquisition based upon responses to the notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Any solicitation resulting from the analysis of information obtained will be announced to the public on SAM.gov in accordance with the FAR Part 5. However, responses to this notice will not be considered adequate responses to a solicitation. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Statement of Work Silver Service agreement for Leica CM3050 S configured (Serial no: 4311092005); Leica CV5030 (Serial no: 521824); AXL 100-120/50-60 TS5015 (Serial no: 1200092005); ASP6025 120V/50-60 Hz (Serial no: 368) in BIC/OSD/NEI. Maintenance agreement is for Base Year and 4 Option Years. 1. SCOPE: Contractor to provide all labor and replacement parts to repair government-owned Leica equipment mentioned above for the period TBD. All maintenance services shall be performed in accordance with the Leica-Microsystems standard commercial maintenance practices. 2. EMERGENCY SERVICE: Emergency repair services shall be provided on an unlimited basis during the term of this contract at no additional cost to the government. Emergency service shall be provided 8:00AM - 5:00PM Monday thru Friday excluding Federal Holidays. Repairs will be provided by Leica-Microsystems trained and qualified field service engineers. Upon receipt of notice that any part of the equipment is not functioning properly the Contractor shall within twenty-four (24) hours furnish a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Emergency service calls shall not replace the necessity for scheduled PMIs. 4. REPLACEMENT PARTS: The contractor, Leica Microsystems shall furnish all required replacement parts including Unlimited Replacement service parts, components, or modules necessary for repairs, 3rd Party parts, and IR/MP lasers at no additional cost to the Government, except for consumable parts. Parts shall be new or remanufactured to original equipment specifications. 5. SOFTWARE UPDATES/SERVICE: The contractor shall provide Software Service in accordance with the manufacturer's latest established service procedures, to include telephone access to technical support for use of program software and troubleshooting of the operating systems, at no additional cost to the Government. The contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Defective software shall be replaced at no additional cost to the government. 6. SERVICE EXCLUSIONS: The contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract. 7. PERIOD OF PERFORMANCE: Period of Performance TBD (1- 12 Month Base, plus 4- 12 Month Options). 8. PERSONNEL QUALIFICATIONS: Leica-Microsystems personnel providing service and repairs will be factory-trained, qualified field service engineers having a minimum of two (2) years experience in the servicing of Leica Microsystems confocal microscopes as those covered by this contract.