ESB - LaGrande Maintenance Facility Deicer Tank Replacement

The contract involves the comprehensive removal and disposal of three existing 10,000-gallon poly deicer tanks, along with associated infrastructure such as the pump house, pumps, plumbing, and electrical materials at the La Grande Maintenance Facility. It also encompasses site preparation activities including trenching, excavation, conduit installation, gravel foundation preparation, and construction of a reinforced concrete pad to support three new 15,500-gallon deicer tanks, which are to be delivered and installed by October 2025. The project is overseen by the Oregon Department of Transportation under solicitation number S-73000-00014505, with an estimated contract value between $500,000 and $1,000,000. The work schedule mandates substantial completion by October 16, 2025, with final completion by October 20, 2025, and includes liquidated damages of $600 per day for delays beyond the substantial completion date. The contractual framework incorporates a range of state and federal regulations, including Oregon statutes and administrative rules, as well as specific provisions for prevailing wages, nondiscrimination, and conflict of interest policies. The agreement emphasizes compliance with technical specifications, safety standards, and environmental regulations, with many detailed requirements incorporated by reference through exhibits such as technical specifications, plans, bonds, and closeout checklists. The procurement process is competitive, with award based on responsiveness, responsibility, and the lowest responsive bid, following a pass/fail evaluation of criteria such as licensing, ESB certification, and past performance. Payment procedures require submission of W-9 forms, retainage management, and final closeout documentation, with the primary administrative contact being the Owner’s Authorized Representative, Ace Clark. The project emphasizes strict adherence to the schedule, safety, and environmental standards, ensuring the upgraded deicer storage capacity supports winter operations efficiently.