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Escrow and Document Recording Services

Active

State & Local

Response Deadline09/25/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

California → Housing & Community DevelopmntView Agency

NAICS

523130 - Commodity Contracts DealingView NAICS

Place of Performance

Alameda, CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-20-002.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

26-20-002 IFB Title and Escrow Services

AI Contract Breakdown

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Timeline

PostedAug 6

subcontract

Response DeadlineSep 25

Submission deadline

Response Deadline

09/25/2026, 10:00:00 PM UTCin 9 days

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Organization & Contact Information

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AgencyCalifornia → Housing & Community Developmnt

ContactsNo contacts available

OfficeN/A

Organization / Agency

California → Housing & Community Developmnt

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Manages execution, notarization, and recording of loan assignment documents for prime contractors on California Department of Housing and Community Development (HCD) projects. Secures signatures for Mortgage Note, Deed of Trust, and Covenant Assignments and records them with Tulare County Official Records. Must be authorized by the Department of Financial Protection and Innovation to perform escrow services. Delivers recorded original instruments and PDF copies.

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26-20-002 IFB Title and Escrow Services

Solicitation # 26-20-002

The California Department of Housing and Community Development (HCD) is soliciting bids under IFB 26-20-002 for title and escrow transactional services to facilitate the assignment and transfer of local government-held loan portfolios. The scope of work involves providing services for up to 375 existing loans affecting approximately 250 individual properties, specifically within the City of Lindsay, Tulare County. Key deliverables include the preparation of 250 preliminary reports in PDF format, 325 mortgage note assignments, 325 deed of trust assignments, 50 covenant assignments, 50 endorsements, 225 ALTA policies, and 150 reconveyances. The contract is scheduled to begin on December 1, 2026, or upon DGS approval, with an initial term ending November 30, 2027, and options for two additional 12-month extensions, not to exceed a total of three years. The contract will be awarded to the lowest responsive and responsible bidder. Evaluation includes a pass/fail gate for mandatory qualifications, which require the bidder to be a licensed title company or agency authorized by the California Department of Insurance and the Department of Financial Protection and Innovation. Preferences are available for certified Small Businesses, DVBEs, and those meeting TACPA requirements. The awarded contractor must maintain a Combined Single Limit insurance policy of at least $100,000 per occurrence and adhere to strict confidentiality and background check requirements. Services are to be performed remotely, except for tasks requiring in-person action such as mobile notary services and physical document recording. Invoicing is conducted on a per-task basis, not more frequently than monthly, and is subject to the availability of funds under the state Budget Act.

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