This Solicitation opportunity from Oklahoma was posted on July 11, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
HighAI Summary for Attachment D - State of Oklahoma Information Technology Terms: This document outlines the standard Information Technology Terms for the State of Oklahoma. It defines key terms regarding customer data, intellectual property, and security incidents, and establishes requirements for data breach notifications, maintenance termination, and compliance with Oklahoma Information Technology Accessibility Standards (VPAT). It also specifies ownership of electronic media and disk drives.
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DOCX, High priority: read this firstamendment
HighAI Summary for EV00000753 Amendment 1: Amendment No. 1 to Solicitation EV00000753, issued on 08/04/2025 by the Oklahoma Office of Management and Enterprise Services (OMES). The primary purpose of this amendment is to extend the bid close date to 09/15/2025 at 3:00 PM CST. All other terms and conditions remain unchanged.
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XLSX, High priority: read this firstrfp
HighAI Summary for EV00000753 Exhibit 1: Executive Summary and Company Information: This document is an Offeror Response Worksheet (Exhibit 01) for Solicitation Number EV00000753. It serves as a mandatory template for bidders to provide an executive summary and company information, including business history, company size, core competencies, and client experience. Failure to complete this worksheet may result in a proposal being deemed nonresponsive.
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XLSX, High priority: read this firstspecifications
HighAI Summary for EV00000753 Exhibit 2 - Pricing Sheet: Pricing template for Solicitation Event #EV00000753 (Agency/Statewide #805). The document provides a structured format for suppliers to submit costs for software, training, implementation, maintenance, support, and value-added products over a 5-year term.
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PDF, High priority: read this firstpast-performance
HighAI Summary for EV00000753 Exhibit 3 Bidder Reference Worksheet: A bidder reference worksheet for solicitation EV00000753 used to collect past performance evaluations from previous clients. The document includes a questionnaire covering project details, vendor performance, schedule adherence, and overall satisfaction.
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XLSX, High priority: read this firstsupporting-document
HighAI Summary for EV00000753 Exhibit 4: Third Party Supplier Information: This document is Exhibit 4 of Solicitation Number EV00000753, providing a template for bidders to disclose third-party vendor or subcontractor information. It requires details including company summaries, relationships to the bidder, shared client history, and the specific products or services the third party will provide within the proposed solution.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for EV00000753 - Oklahoma Department of Rehabilitation Services Bidder Instructions: Bidder Instructions for Solicitation EV00000753 issued by the Oklahoma Department of Rehabilitation Services on 07/11/2025. The document outlines submission requirements, communication protocols via the Oklahoma Supplier Portal, and the mandatory bid format. Key dates include a question deadline of 07/28/2025 and a final bid response deadline of 08/11/2025 at 3:00 p.m. CST.
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PDF, High priority: read this firstspecifications
HighAI Summary for Exhibit 5 - Software Specifications Requirements: This document outlines the minimum and optional software requirements for the Oklahoma Department of Rehabilitation Services (OKDRS). It specifies technical needs for case management, financial tracking, access control, IT security, LMS, and workforce management to streamline services between OKDRS and Community Rehabilitation Providers (CRPs).
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XLSX, High priority: read this firstspecifications
HighAI Summary for Exhibit 6 - Minimum Requirements Fillable Worksheet: A technical requirements worksheet used for vendor response scoring. It outlines minimum functional requirements across 13 categories, including Access Control, Case Management, Financials, IT Security, and Compliance, requiring vendors to score their current or future capability to meet each specification.
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PDF, High priority: read this first2 pages · contract-document
HighAI Summary for Non-Collusion Certification for Competitive Bids: This document is a Non-Collusion Certification required for any competitive bid or contract exceeding $25,000 submitted to the state for goods or services. It certifies that the supplier or bidder has not engaged in collusion with other bidders or state officials, nor offered any inducements for special consideration in the contract process. The certification also includes compliance with various Oklahoma statutes, such as not employing individuals involved in contract development, not boycotting goods or services from Israel or energy companies, and disclosing any debarment or suspension issues. Additionally, it requires compliance with the Status Verification System for verifying the work eligibility of new employees. The document must be signed by an authorized agent of the supplier or bidder, acknowledging the certification's execution for the attached competitive bid or contract.
PDF
PDF, High priority: read this firstrfp
HighAI Summary for Solicitation No. EV00000753 - Case Management Software System: Request for Proposal (RFP) issued by the Oklahoma Office of Management and Enterprise Services (OMES) on behalf of the Department of Rehabilitation Services. The solicitation seeks a supplier to provide a case management software system. The contract includes a one-year initial term with four one-year renewal options. Evaluation is based on best value, considering price, technical specifications, vendor experience, and scalability.
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PDF, High priority: read this first30 pages · contract-document
HighAI Summary for State of Oklahoma General Terms for Contract Performance and Renewal: This document outlines the State of Oklahoma's General Terms applicable to contracts awarded through the Office of Management and Enterprise Services. It defines the scope of the contract, including restrictions on adding products or services without prior approval and conditions for contract renewal. The document establishes the order of precedence among contract documents and clarifies that modifications to the contract must be made by formal amendment only. It also addresses contract effectiveness, supplier obligations, confidentiality, and compliance with applicable laws. Definitions of key terms such as Acquisition, Amendment, Bid, and Bidder are provided to ensure clarity. The terms emphasize the State's control over contract changes, renewal considerations, and the supplier's responsibilities, making it a critical reference for contract administration and compliance.
XLSX
XLSX, High priority: read this firstspecifications
HighAI Summary for State of Oklahoma Supplier Security Assessment: A supplier security assessment questionnaire published on 9/22/2024 by the State of Oklahoma. The document is designed to identify and manage risks by evaluating a supplier's internal security posture and compliance with standards such as NIST SP 800-53, NIST SP 800-171, ISO/IEC 27001, and HIPAA. It includes sections for vendor information, product/service specifics, and detailed security controls regarding asset management and business environment identification.
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PDF, Medium priority1 page · contract-document
MediumAI Summary for Responding Bidder Information Form: This document is a form for bidders responding to a solicitation from the Central Purchasing department. It requires bidders to submit a Certification for Competitive Bid and Contract along with their response. The form collects general information about the bidder, including their FEIN/SSN, supplier ID, and contact details. It also asks whether the bidder is engaged in a boycott of goods or services from Israel and requires registration with the Oklahoma Secretary of State prior to contract award. Additionally, bidders must provide proof of workers' compensation insurance coverage or claim an exemption. The form includes a section for service-disabled veteran businesses to verify their status and ownership. An authorized signature is required to complete the form.
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PDF, Low prioritycontract-document
LowAI Summary for Attachment G - Federal Funding Terms: This document outlines the Federal Funding Terms for contracts awarded by the State of Oklahoma, Office of Management and Enterprise Services. It ensures compliance with 2 CFR Part 200 (Uniform Guidance), covering affirmative steps for minority/women-owned businesses, auditing and monitoring requirements, domestic preferences (Buy America), and non-discrimination statutes.
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Notice updated
Response deadline changed from Aug 11, 2025 to Sep 15, 2025. NAICS code changed from 624190 to 511210.
Response Deadline
Deadline has passed
Submission Closed
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The Office of Management and Enterprise Services (OMES), Central Purchasing Division, is seeking responses on behalf of Oklahoma Department of Rehabilitation Services from potential Suppliers to provide a contract for the purchase of a case management software system.
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