EU Electric Equipment Painting

The City of Naperville’s Department of Electric Utility is soliciting bids under solicitation number 26-159 for electric equipment painting services under a contract set to expire on December 31, 2027. The solicitation requires bidders to submit fixed service rates and material rates that are fully inclusive, with no additional charges for fuel, shipping, or other fees; estimated quantities are provided solely for bidding purposes, and final quantities will be determined by the City based on actual need. Bids must be submitted electronically via the OpenGov portal by August 14, 2026, at 7:00 p.m., and any submissions through other means will be rejected. The contract is structured as a low-price technically acceptable procurement, awarding the contract to the most responsive, responsible bidder with the lowest bid price after passing a pass/fail evaluation of responsibility criteria including ability to perform, timeliness, financial sufficiency, past performance, compliance with laws, and relevant experience. Bidders must complete and upload a bid worksheet, a bid deposit equal to 10% of the bid amount, an affidavit of compliance, and a subcontractor form if subcontracting is intended. No formal federal FAR clauses are incorporated; instead, municipal-specific provisions govern terms such as default, material safety data sheets, legal compliance, order of precedence, audit rights, and retention of records for a minimum of three years with magnetic tape preferred for storage. The work involves painting electric equipment at designated delivery points within Illinois, with strict requirements centered on safety, quality, and compliance. All materials must be of the highest grade, from reputable manufacturers, and conform to applicable specifications; workmanship must be neat, skillful, and free of defects, with inspections occurring upon delivery and final acceptance determined by the City. Contractors must comply with OSHA and ANSI safety standards, including mandatory arc flash-rated personal protective equipment when working near exposed electrical components. Work is restricted to 7:00 a.m. to 3:30 p.m., Monday through Friday, excluding City-approved holidays, with two days’ written notice required before beginning or resuming work. Contractors must have at least ten years of experience serving municipal clients, provide four commercial references, maintain a local or toll-free contact number, and ensure crews use cellular communication. All hazardous materials require submission of Material Safety Data Sheets, and contractors are responsible for obtaining and paying for all non-right-of-way permits. Debris must be removed, no work may occur on unauthorized property