Event and Training Event Planning

1. Description The National Guard Bureau is conducting Market Research in accordance with Federal Acquisition Regulations (FAR) Part 10 and seeking responses to the attached questions (see section 6.0 below). The purpose of this request for information (RFI)/sources sought notice is to identify capabilities of Tribally Owned, Alaska Native, Hawaiian Native 8(a) sources for potential upcoming requirements. 2.0 Background/ Requirement: The National Guard Bureau has potential upcoming requirements for event planning and training presentations. 3.0 Requested Information Responses to this RFI should include a cover letter with the following information at a minimum: - Company's Name - Company's DUNS Number - Company Point of Contact, mailing address, telephone and fax numbers, and website address - Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify Sources Sought responses with government representative - Business Size and Size Standard/Classification as validated via the System for Award Management (SAM) for NAICS 624190. All respondents must be registered on SAM located at www.sam.gov - Multiple Award Schedule (MAS) the services and/or products offered on (GSA, NIH, etc.) and schedule information (Schedule #, Contract #, Period of Performance) 4.0 Responses White papers in Microsoft Word for Office 2000 compatible format are due no later than 8 December 2021 @1600 hrs EDT. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. All responses should be submitted electronically using PDF, HTML, MSWord or PowerPoint formats. Responses shall not exceed 10 pages excluding cover page, 8 1/2" X 11", font size not smaller than 10. - Written responses will be accepted prior to scheduling oral presentations. - Total e-mail file limit size is restricted to 15MB. Files exceeding this threshold shall be submitted over multiple messages, and be identified as "Message #x of #x" - Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested sources should submit all capabilities, experiences, and/or qualifications by e-mail to the Contract Specialist at: carrie.g.burton.civ@mail.mil and copy patricia.e.ankney.civ@army.mil. Telecommunication and faxed inquiries are not acceptable responses to this notice. Both a written and oral presentation will be required for each respondent Interested sources should address the following questions: a. Describe the capabilities of your company and the nature of the goods and/or services you provide. Include a description of your staff composition and management structure. b. Describe your company's past experience on previous projects similar in scope and complexity to the requirements described in the Questions. More specifically, does your organization have a history of providing these services? Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (contracting officer or program manager). c. Describe your company's capabilities and experience in fulfilling requirements addressed in the questions (section 6.0 below). d. Does your organization have the potential key talent already on staff or would the organization require a solicitation of talent? How do you attract and retain key talent (i.e., critical, skilled labor) and how are key personnel replaced when needed? 5.0 Industry Discussions NGB representatives will conduct oral presentations with Tribally Owned, Alaskan Native, Hawaiian Native 8(a) firms. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks. Respondents shall include with their proposal their availability for an oral presentation 13-16 December 0800 - 1600. Presentations will be limited to 90 minutes and will be conducted via MS TEAMS. 6.0 Questions NGB requests a response to the following questions: Are you familiar with or have you ever had any experience with EventPLUS? Are you familiar with the Joint Ethics Regulations? What is your experience with single and multi-day event planning? What process would you use for venue selection? What precautionary measures do you think are important for child attendance/participation during an event? What precautionary measures do you think are important for event food or catering? How would you handle a provider/speaker putting out false information? What would you do if there is an issue with the venue (air-conditioning, audio visual)? What would you do if there is a security issue at an event? What would you do if there is an issue with parking at an event and what mitigating measures can be put into place to prevent parking issues? What measures would be important/relevant as it pertains to communications with local law enforcement for the purposes of traffic control? What mitigating measures can be put into place to prevent unintentional congested participant/crowd flow? What process would you use to select vendors? What process would you use to screen sub-contractors: 7.0 Security Requirements: N/A 8.0 Summary THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for Market Research (FAR Part 10), i.e. information and planning purposes - it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the National Guard Bureau is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on https://sam.gov. Potential responders are solely responsible for monitoring this site for additional information pertaining to this requirement.