EVENT CENTER AUDIOVISUAL SYSTEMS DESIGN, INSTALLATION, AND TECHNICAL SUPPORT

The City of Carson is soliciting proposals under RFP 26-015 for a qualified AudioVisual Systems Integrator to provide a turnkey design-build solution for its Event Center complex. The scope encompasses the design, engineering, procurement, installation, and commissioning of professional-grade AV systems across the Amphitheater, Main Ballroom, Side Ballrooms, and the Dominguez Room. Key requirements include the removal of existing systems in the Main Ballroom and Dominguez Room, as well as the implementation of integrated electronic voting and interoperability with the JustMeetings platform to support City Council meetings. The project is estimated to be completed within forty-five business days following a written notice to proceed, with a primary performance goal of ensuring non-technical staff can efficiently operate the systems after training. The selection process is based on the best overall value and may involve a mandatory written proposal review followed by optional interviews. Evaluation criteria are weighted across qualifications and experience (30 points), technical approach (25 points), cost proposal (20 points), project management and schedule (15 points), and support and maintenance plans (10 points). Proposers must submit their applications via PlanetBids by November 19, 2026, ensuring all documents are in PDF format and the main proposal does not exceed 20 pages. Mandatory submissions include a cover letter, company profile, detailed work plan, and various certifications, including debarment and non-collusion affidavits. All equipment must be commercial/enterprise level, and the contractor is responsible for all cable labeling and compliance with any applicable prevailing wage requirements.