Event Production Services

Notice of Intended Procurement Name of Procuring Entity Toronto Metropolitan University (the “University”) Contact Person and Contract Person Coordinates Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349 Procurement Documents The procurement documents are available at www.merx.com. Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website. Description of Procurement This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit Proposals indicating their organization’s capability and resources in providing Event Production Services at Toronto Metropolitan University, as further described in Appendix B – DELIVERABLES The University intends to execute a Professional Services Agreement provided in Appendix E. Address and Final Date for Submissions Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/100957 on or before February 2, 2026, 11:00:00 AM EST The submissions will not be opened publicly. Conditions for Participation The procurement is subject to the following conditions for participation: Mandatory Submission Requirements File #1 Proposal Acknowledgement Form - Pass/Fail Minimum Passing Score The Minimum Passing Score for Stage 2: Technical is 49 Points out of 70 Points. Applicable Trade Agreements This procurement is subject to the following trade agreement(s): BPS Procurement Directive The Canadian Free Trade Agreement, Chapter Five Canada-European Union Comprehensive Economic and Trade Agreement (CETA) The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9 Contract Details The term of the Final Agreement is three (3) years, plus two (2) optional renewal periods of one (1) year each, in the discretion of the University. The University will base its selection of qualified suppliers on the following criteria: Mandatory Evaluation Criteria CRITERIA WEIGHTING (POINTS) File #1 - Proposal Acknowledgement Form Pass/Fail Technical Evaluation Criteria CRITERIA WEIGHTING (POINTS) File #2 - Company Information 5 File #3 – Relevant Experience 30 File #4 - Project Management Team 30 File #5 - Social and Sustainable Practices 5 Subtotal 70 Financial Evaluation Criteria CRITERIA WEIGHTING (POINTS) Total Evaluate Price 30 Subtotal 30 Total Evaluated Score for Stages 1, and 2 100 Notes Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence. Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.