Evolve - Draft RFP

Update - Notice of Intent to Release Updated Draft RFP - April 11, 2022 To ensure that interested parties have the most current information, the Department intends to post an updated Draft RFP to this announcement in the coming week(s). Please direct any questions regarding this update to EvolveIDIQTeam@state.gov. End of April 11, 2022 Update Update - Evolve Interested Vendors List (IVL) and Q&A Posting - February 9, 2022 Please see the following documents attached: Technical Questions and Answers - This document provides answers to the technical questions only. The Department of State is working diligently to adjudicate questions pertaining to the contract strategy/administration and will release those in the near future. Interested Vendors List - This document provides the contact information of interested vendors that requested to be added to the IVL. To promote industry collaboration, the final Request for Proposals (RFP) will also include an IVL page on the sam.gov posting. Any questions regarding Evolve should be directed to EvolveIDIQTeam@state.gov. End of February 9, 2022 Update November 12 Update - Evolve Point of Contact Change Effective Monday, November 15, Mr. Grayson Cochran (CochranGE@state.gov) will officially serve as the Evolve Contracting Officer. Any questions regarding Evolve should be directed to EvolveIDIQTeam@state.gov. ________End of November 12 Update_______ Nov 9th Update- Additional Information Regarding the Evolve Pools Please see the attached Evolve Pools Nov 9th attachment for an update on the Evolve Competiton Pools. ---End of Nov 9 Update--- October 26th Update Industry Day Slides Thank you all for coming to our industry day! We are attaching the slides to this announcement. -------End of Oct 26 Update_______ October 21 Update Draft Solicitation Posting In preparation for the Evolve Industry Day taking place on Monday, October 25, please see the Draft Request for Proposal (RFP) attached. Interested parties are highly encouraged to review the Draft RFP in advance of the industry day and submit any questions in accordance with the update provided on October 20. ________End of October 21 update________ October 20th Update Registration Link and Slido Questions Link Thank you for your interest in participating in the Department of State's Evolve Industry. This will be a very informative event as we share with you our current environment and desired state, additional details on the Evolve IDIQ, timeline, and other pertinent information. Due to the number of participants, we needed to establish a new platform capable of supporting the high demand as more than 1,000 people have registered to date. Given the new event link, the 1,000 people who have already registered will need to register again to join the event on the new platform. Please register at your earliest convenience so you don't miss this event on October 25, 2021. Interested parties can register at the following link: https://dosevent.webex.com/dosevent/j.php?RGID=r3719427a879ff04e34b33b4ccd8343b3 and then by clicking the - Register button. We highly encourage interested parties to submit questions using Slido in advance of the Industry Day event. Submitting questions early will provide additional time to answer your questions and respond during Industry Day. This will enable the government to address more questions during the event. You may submit questions via Slido in two ways: 1. Using the camera of your cell phone, you can scan the QR code below which will take you to the Slido site for Industry Day. See Attachment for QR code. 2. Participants may also submit questions for Industry Day by using the following link to the event Slido web page. https://app.sli.do/event/qf7kjezl Once on the Slido Industry Day page, simply type your question and hit the send button to submit. When submitting your question, we ask that you remain anonymous. ________End of October 20th update_______ October 15th Update Updated Registration Link Coming Soon Thank you for your interest in Industry Day. Due to unprecedented demand for this event, we are tripling our capacity. Please continue to monitor this site for an updated link and registration details. ______________End of October 15th Update______________ October 7th Update Pool Award Restrictions Awardees for Pool 1 - IT Management Services will provide management, strategy, and planning of the enterprise IT portfolio. This may include requirements ranging from Enterprise Architecture and IT Finance resources to data analytics and governance of portfolio management processes. Requirements for vendors in this pool may also include performance monitoring and reporting of services performed by vendors in Pools 2-5. Awardees for Pool 2 - Network & Telecom Services will provide voice and data network and supporting services such as load balancing, domain services, virtual private network, and the internet to enable communications within and outside the enterprise. Awardees for Pool 3 - Cloud & Data Center Services will provide internal and/or external cloud services including IaaS, PaaS, and SaaS. Providers will also offer secure and controlled environments for housing compute, storage, network and other technology equipment. Awardees for Pool 4 - Application Development Services will provide software application development, testing, release, support, and operations. Awardees for Pool 5 - Customer & End User Services will provide end user computing devices and support for end users. To avoid conflicts of interest, promote objectivity, and ensure the best possible performance by vendors in all pools, Pool 1 vendors may not either deliver services in Pools 2-5 or have partnerships or subcontracts with vendors providing services in Pools 2-5. Furthermore, to mitigate performance risk in Pools 2-5 and encourage the use of best-in-class suppliers, the Government will only allow a vendor to provide services as a prime contractor in a maximum of two pools. Please see the attached "Evolve Pools Updated" for more information End of October 7th Updates SEPTEMBER 30th UPDATE INDUSTRY DAY REGISTRATION Registration Now Available! EVOLVE IT SERVICES ACQUISITION VIRTUAL INDUSTRY DAY REGISTRATION Vendor registration for Evolve Industry Day on Monday, 25 October, is now open. Prospective attendees can register by following on this hyperlink and then clicking the - Register button: https://statedept.webex.com/statedept/j.php?RGID=rb3c8ca288169cd6df83f262f9dc76c48 Attendees with a valid registration will receive an email containing Industry Day details including the Webex event link and a calendar invite with dial-in information for those requiring it. DOS does not intend to cap the number of attendees at this time, and registration will remain open during the event. Attendees will have the opportunity to submit questions during the Industry Day event. However, we also encourage registered attendees to submit questions before the event to the Evolve Team via email: EvolveIDIQTeam@state.gov. The Government will record all questions and may answer them either during the Industry Day event or soon afterward. Please check this site regularly for any event updates. End of September 30th update SEPTEMBER 24th UPDATE INDUSTRY DAY OCTOBER 25th Save the Date! EVOLVE IT SERVICES ACQUISITION VIRTUAL INDUSTRY DAY The Department of State (DOS) Bureau of Information Resource Management will hold an unclassified Industry Day on?Monday, October 25, 2021 from 0800 to 1600 (EST). The purpose of the online-only event is to exchange information related to the planned multiple-award, Evolve IT Services Indefinite Delivery, Indefinite Quantity (IDIQ) solicitation. DOS subject matter experts will discuss the following topics on the Virtual Industry Day. IRM Vision and Goals Overview of Evolve IDIQ Cybersecurity Briefing Competition Pool 1: IT Management Panel Competition Pool 2: Network & Telecom Services Panel Competition Pool 3: Cloud & Data Center Panel Competition Pool 4: Application Services Panel Competition Pool 5: Customer & End User Services Panel Q&A Session During the panels on each Competition Pool, DOS will share insights on current environment and desired future state. Industry participants are encouraged to identify innovative technical approaches to make the transition from the current environment to the desired future state. Instructions for registering to attend will be available on this opportunity's SAM.gov page on 1 October.?Please check this site regularly for updates and additional details. Point of Contact: EvolveIDIQTeam@state.gov END OF SEPTEMBER 24th UPDATE _______________________________________________________ *Please note we update this this document whenever the Departments acquisition strategy evolves. AUGUST 17th UPDATE SOURCE SOUGHT REVISIONS AND CLARIFICATIONS An updated sources sought document is attached to this notice. Industry brought to our attention conflicting NAICs small business size standards. The sources sought responses are still due August 23rd. The following NAICs codes should be used for each pool to determine the size standard for small businesses: Pool One - IT Management: 541513 Computer Facilities Management Services, 541519 Other Computer Related Services Pool Two - Networks & Telecom Services: 541512 Computer Systems Design Services Pool Three - Cloud & Data Center: 518210 Data Processing, Hosting, and Related Services, Pool Four - Application Services:541512 Computer Systems Design Services, 541511 Custom Computer Programming Pool Five - Customer & End User Services: 541519 Other Computer Related Services, 541513 Computer Facilities Management Services ________________________________________________________________________________________________ AUGUST 12TH UPDATE SOURCES SOUGHT NO SMALL BUSINESS SET ASIDE DETERMINATION HAS BEEN MADE THIS SOURCES SOUGHT AND THE RESPONSES TO THE SOURCES SOUGHT WILL GIVE THE GOVERNMENT THE INFORMATION IT NEEDS TO MAKE SET ASIDE DETERMINATIONS FOR EACH POOL. The government will post its small business set aside determination for each pool on this announcement after the review of the sources sought. Please see the attached sources sought document.and follow the instructions in their entirety. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ July 21st UPDATE: The government is not asking for additional responses to the RFI, instead it is giving a status update to industry on next steps and the format of the solicitation and EVOLVE vehicle for planning purposes ONLY. Everything below remains subject to change. The Department of State (DOS) is working diligently to complete its pre-solicitation planning during the 4th quarter so that it can release a draft solicitation and host an industry day in the first quarter. In the interest of sharing as much information with industry for planning purposes, DOS is updating this notice to provide the following information: Next Steps (Rough Estimate of Timeline) 1. Sources Sought to determine small business set-asides for each pool- 4th quarter 2. Release of Draft Solicitation- 1st quarter 3. Industry Day-1st quarter Structure of the Pools/Functional Categories The Evolve solicitation will consist of 5 competition pools/functional categories (FC), contractors can decide to submit a proposal for just one or all of the pools/FCs with the exception of pool one. To avoid OCI's, contractors who submit a proposal for pool one and receive an award will not be considered for an award under pools 2-5. The Pools are: 1. IT Management 2. Network & Telecom Services 3. Cloud & Data Center 4. Application Services 5. Customer & End User Services *Please see the attached Evolve Pools Document for additional details on the pools and requirements across all pools. Source Selection: The Evolve source selection will be conducted at the Pools/Functional Category level. Offerors can propose any combination of the Pools/Functional Categories (with the exception of limitations surrounding pool one). The proposal must demonstrate the offeror's ability to provide the full range of IT services and solutions within the Functional Category(ies) selected. The EVOLVE solicitation may also include a Voluntary Down-select that may or may not include presentations (oral or video) and/or technical challenges for each Pool/Functional Category. IDIQ Awards and Task Order Competition: The scope of each individual IDIQ contract will be based upon the functional categories for which the Contractor proposed and is selected. With the pace of change it is impossible to anticipate how IT requirements and individual programs will evolve over the life of the contracts. It is intended that the EVOLVE contract will remain current and continue to provide the full range of IT capabilities/solutions and emerging technologies throughout its life. Once the IDIQ's are awarded, each Task Order solicitation will list the function category/pool under which it will be competed. For services that cross multiple Functional Categories, the Government will identify the predominant Functional Category and each Prime Contractor in that Functional Category will be given the fair opportunity to compete. _____________END OF UPDATE July 21, 2021_______________________________________________________ The Department of State (DOS) Bureau of Information Resource Management (IRM) is currently receiving services under multiple IT contracts (herein known as Vanguard). The option years authorized under the task orders are being quickly exhausted and a new acquisition strategy is being developed for follow-on acquisition(s). The government intends to award a multiple award IDIQ to support the needs currently met under Vanguard 2.2.1 and the scope will also encompass IRM's future IT-Service needs not currently under Vanguard 2.2.1. IRM is currently undergoing a re-organization and is pivoting to a project based mentality instead of a technology based one. IRM intends to utilize this vehicle to support it's enterprise-wide information technology requirements and its efforts to transform to a plan, build, test, run and customer service structure. The government intends to have a 10 year period of performance for the IT-Services IDIQ. The estimated ceiling is four billion over 10 years. Currently the government is contemplating 6-10 awardees. The government does not expect every awardee to have expertise in all the functional areas but will award enough contracts so that there is adequate competition. This RFI is issued for market research purposes only. The purpose of this notice is twofold: 1. Obtain industry feedback on the proposed acquisition strategy to include, but not limited to: contract ceiling, contract vehicles, composition, proposed number of awards, and existing contract vehicles that the Department may leverage to meet IRM requirements. 2. Inform industry of the industry engagement for this procurement and to receive feedback on all aspects of IRM's current tech stack, overarching policies, and concurrent task order awards. Specifically, to complement the market research efforts of this RFI, AQM in conjunction with IRM plans to host a reverse industry day to allow for high level discussions and one on one sessions with the vendor community. All information contained in this notice is preliminary in nature and is subject to change. This notice is issued solely for information and planning purposes and does not constitute a Request for Proposals (RFP), Request for Quotations (RFQ), Invitation for Bids (IFB), or a commitment on the part of the government to conduct a solicitation in the future. All information provided is strictly voluntary and no reimbursement will be made by the Government for any costs associated with providing a response to this notice or otherwise participating in market research activities. Further, the US Department of State offers no assurance that a solicitation will result from this notice. Any information submitted will become the property of the Government and will not be returned. Proprietary information, if any, should be minimized and must be clearly marked. All responses shall use the Appendix A format when submitting responses. This Notice is organized into the following sections: Background Objectives and Scope of Services Response Submission Template (Appendix A) Appendix B Custom Clauses ALL ANSWERS IN APPENDIX A SHOULD BE NO MORE THAN 400 Words per question.