Executive Assistance (EA) Services

The contract seeks comprehensive executive assistance and office management services to support Senior Executive Service (SES) leadership at Strategic Systems Programs (SSP) Headquarters in Washington Navy Yard, DC, with an additional requirement for one full-time equivalent (FTE) to be stationed at a Florida location. The work covers administrative functions including calendar and meeting coordination, high-volume correspondence management, recordkeeping, travel planning, and the use of government systems such as the Defense Travel System and Microsoft Office Suite. All personnel must hold a final SECRET security clearance, be U.S. citizens, possess a Common Access Card with PKI credentials, and complete mandatory DoD and Navy security training, adhering strictly to SSP M-5510.1 and DD Form 254 security protocols. Performance is expected Monday through Friday from 0600 to 1800 Eastern Time, with limited telework allowable only after prior approval. The contract includes a base period from March 18, 2027, through March 17, 2028, with four one-year option periods, structured under Firm Fixed Price CLINs X001, X002, and X003 for executive and office support, and CLIN X004 for Contract Data Requirements List deliverables that are not separately priced. Deliverables include mandatory submissions of a Man-Hour Report, Post Completion Report, and training certificates, subject to government acceptance within 10 business days based on timeliness, accuracy, and completeness. The solicitation, issued as a Sources Sought Notice under NAICS 541611 and designated as an 8(a) competed set-aside, requires proposals submitted as a single 5-page White Paper Capability Statement in Times New Roman 12-point font with 1-inch margins, excluding administrative data, and must be emailed to designated SSP contacts by April 29, 2026. Evaluation will prioritize technical approach, key personnel qualifications, staffing and management plan, past performance with preference for CPARS ratings of “Very Good” or “Exceptional,” and quality control, with award anticipated on a best-value trade-off basis rather than lowest price technically acceptable. The contractor must ensure workforce continuity, submit replacement resumes for key personnel within five business days of any vacancy, and fully disclose any organizational conflict of interest, with all such obligations flowing down to subcontractors.