Exhibit Design and Installation for Culture Center

The City of Lakeland’s solicitation numbered 2025-RFP-097 calls for qualified firms to provide comprehensive exhibit design and installation services for the Lakeland History & Culture Center, specifically focusing on developing the third exhibit themed on aviation. The selected vendor will collaborate closely with the Lakeland Public Library team, utilizing access to the library’s local history archives and special collections to inform and support exhibit content development. The scope includes conceptual and final design phases, fabrication, and installation, requiring adherence to specified project timelines with conceptual design due within three months, final design within six months, and full installation to be completed within one year. Deliverables encompass a range of design documentation, production schedules, and on-site installation oversight, with acceptance contingent on completion of all work and correction of any deficiencies. Safety, compliance, and legal obligations form critical components of the contract. Contractors must maintain OSHA-compliant safety programs, provide training documentation within 30 days of award, and adhere to ANSI and OSHA protective equipment standards, including fall protection and lockout/tagout procedures. Insurance coverage naming the City as an additional insured, along with indemnification agreements requiring the contractor to defend and hold harmless the City against liabilities arising from their work, are mandatory. The contract also incorporates anti-human trafficking affidavits and certifications related to suspension and debarment, non-collusion, and compliance with public records laws. Evaluation of proposals will be based on a weighted scoring system emphasizing project concept and cost (50%), firm experience (30%), and assigned staff qualifications (20%), with the award determined through a trade-off approach prioritizing overall best value rather than lowest price alone. Electronic submissions are required by January 13, 2026, through the City’s OpenGov procurement portal, with no formal federal FAR clauses applied but with strict adherence to local, state, and occupational safety regulations, ensuring a comprehensive and well-managed execution of exhibit design and installation services in Lakeland, Florida.