F108--Pharmaceutical Waste Services

The Hershel Woody Williams VA Medical Center is conducting this Sources Sought to identify contractors who possess capabilities to provide the services described in the Statement of Work below. As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This service will be implemented using the North American Industry Classification System (NAICS) Code 562112. If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered. NOTES All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to contact@example.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than June 29, 2023 at 3:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice. DISCLAIMER This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. STATEMENT OF WORK Program Components will include: 1. Pharmaceutical Waste Identification and Characterization. 2. Staff Training and Education. 3. Transport and Disposal of all Pharmaceutical Waste. 4. After Care (follow up surveys). 5. Provide Waste Manifest and Poundage Reports by Pharmaceutical class. Pharmaceutical Waste Identification and Characterization: Be able to maintain a proprietary database with National Drug Codes The database will be monitored and updated as needed. A custom formulary for VAMC Huntington will be created from the National Drug Code. The waste characterization will include a determination of both the proper EPA/RCRA and DOT waste determinations. Work with our pharmacists to research and characterize compounded drugs in our formulary. Develop a coding system to identify inventoried pharmaceuticals that are hazardous and non-hazardous. New drugs that are added to the formulary will be characterized on an ongoing basis. Staff Training and Education: Training will be conducted by subject matter experts and will include: o An introductory training module. o EMS training module. o Clinician, nursing, and pharmacist training module including unit to unit training. o Annual refresher training. Implementation of the program: Set up a pharmaceutical waste container system in patient care and pharmacy areas (Satellite Accumulation Areas or SAA) Set up walk through with key players to determine the location, type, and number of containers needed in each department will be determined at this time. Recommend set of satellite accumulation area containers. Use color coded containers. Provide consultation on the regulatory aspect of the SAA. Set up Central Accumulation Area (CAA) Assist with location and set-up of the CAA within medical center. Trained professionals will package the waste into the DOT waste streams in Rm BB111 (CAA) for final disposal. Transport and Disposal of Pharmaceutical Waste: Vendor will handle all transporting and disposing of the hazardous and non-hazardous pharmaceutical waste generated from this medical center. Vendor will collect pharmaceutical waste from SAA at least once bi-weekly. Complete disposing, manifesting, and tracking responsibilities of the pharmaceutical waste. Replace DOT shipping containers. After Care (Follow up Surveys): Provide follow up surveys to maintain compliance with EPA/RCRA, DOT, and the JC. Provide documentation of our progress of the program and to assure our compliance. Inspect waste containers. Inspect storage areas. Report inspection findings. Provide manifest and waste reports. SUPPORTING INFORMATION Places of Performance: VA Medical Center, 1540 Spring Valley Dr., Huntington, WV Contractor Furnished Materials: All materials and tools to complete the work identified. Government Furnished Materials and Services: The Government will, on rare occasion, provide office or meeting space to discuss test results, projects, or plans. May also provide desk phone service as needed. Qualifications of Key Personnel: Possess the necessary certifications, (DOT, EPA) to classify, package and transport pharmaceutical waste. Security Requirements: Contract personnel shall be always in uniform and display photo identification while performing duties at the VAMC Huntington. Contract personnel must check in at the M&O office upon arrival and wear appropriate vendor identification badges provided by the VA Huntington.