FA4484_Classroom Audio / Visual Maintenance for Hurlburt Field, FL

***Note: Purposed of this edit is to attach official SF1449 Amendment A001 document. Previously unable to attach due to Technical Issues. No changes to RFQ terms / attachments were made.*** FA4484-23-Q-0065 Amendment A001 to COMBINED SYNOPSIS/SOLICITATION The purpose of this amendment A001 to RFQ FA448423Q0065 is to provide Questions & Answers received. Please see attachment. All other terms remain the same. The solicitation closing date is not hereby extended. Quotes are due no later than 4:00pm EST 25 SEPT 2023 RFQ FA4484-23-F-0065 is a Combined Synopsis and Solicitation for the 435th TRS OL-A, Hurlburt Field, FL for the procurement an Audio/Visual Maintenance Agreement. This combined synopsis/solicitation for commercial services is prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotes are being requested and a written solicitation will not be issued. Solicitation number FA4484-23-Q-0065 is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures. All attachments pertaining to RFQ FA4484-23-Q-0065 are incorporated. 100% Total Small Business Set- Aside Product/Service Code: 7E20 NAICS Code:541519 Size Standard: 1250 employees Procurement Description: The 87th Contracting Squadron, Joint Base McGuire-Dix-Lakehurst, New Jersey is procuring an audio/visual (A/V) maintenance agreement in accordance with the attached Performance Work Statement (PWS) for the 435th TRS OL-A, Bldg. 90062 classrooms for a base year and two (2) twelve-month option years. Period of Performance: The Government contemplates the period of performance of 30 Sept 2023 through 29 Sept 2026. Delivery / Place of Performance: 233 Hartson St. Building 90062, Hurlburt Field, FL 32544. Contract Type: The Government intends to award a firm fixed price Firm-Fixed-Priced (FFP) contract award to a single vendor. INSTRUCTIONS TO OFFERORS - Addendum to FAR Clause 52.212-1, Instructions to Offerors - Commercial Items 1. The purpose of this Request for Quote (RFQ) is to procure audio/visual (A/V) integration support to include design, products, equipment, parts, materials, installation, labor, and maintenance needed to successfully maintain systems A/V equipment in the 435 TRS OL-A, Bldg. 90062 classrooms. The A/V maintenance agreement shall consist of technical support, firmware support and updates, Crestron programming/re-programming if required for maintenance or repair of current A/V system, and hardware replacement sourcing for failed components, engineering support, and maintenance services necessary to ensure active management, reliable operations, and rapid restoration in accordance with the attached Performance Work Statement (PWS). 2. The Government intends to award a single firm-fixed-price order; Period of Performance: 30 September 2023 through 29 September 2026. Services are expected to begin within 30 days of contact award. 3. See Federal Acquisition Regulation (FAR) Clause 52.212-1, "Instructions to Offerors -- Commercial Items" for additional information. 4. See the Basis for Award for additional information and evaluation criteria. 5. A SITE VISIT is HIGHLY ENCOURAGED and will be available on Wednesday, 20 SEPTEMBER 2023 beginning at 1:00 PM EST. Please meet at the Hurlburt Field Visitor Center where we will proceed to the site. Offerors who plan to attend must notify Ms. Christina Vargas via email at christina.vargas.1@us.af.mil and Contracting Officer, Edward Sherwood via email edward.sherwood@us.af.mil no later than Tuesday, 19 SEPTEMBER 2022 at 4PM EST for security processing. - You will need to provide via email a list of attendees to include company name, visitor(s) names, visitor(s) full SSN, and visitor Date of Birth to access the base. Failure to respond in a timely manner may result in delay or denial of access to the installation. Visitors must have driver's license or state issued ID and proof of auto insurance for entry. If problems accessing the base are encountered or directions to the base location are required on the day of the site visit, contact Technical Point of Contact Mr. Richard Geraci (850)-884-7720. Contract Specialist, Christina Vargas can be reached via email at christina.vargas.1@us.af.mil. o Please note delays should be expected due to increased security measures. - Offerors will meet and be escorted by Technical Point of Contact Mr. Richard Geraci. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. - Any and All Questions should be submitted in writing to the Contract Specialist, Christina Vargas via email at christina.vargas.1@us.af.mil and Contracting Officer, Edward Sherwood at edward.sherwood@us.af.mil. 6. Questions regarding this solicitation are due no later than Thursday, 21 SEPTEMBER 2023 2PM EST and shall be submitted via email to the Contract Specialist, Christina Vargas at christina.vargas.1@us.af.mil, and the Contracting Officer, Edward Sherwood at edward.sherwood@us.af.mil. 7. Contractors must have an active registration in System for Award Management (SAM) in order to be eligible to be awarded a Department of Defense (DoD) contract. If you need to register in SAM, please do so using the following link: https://www.sam.gov/sam. 8. You must include all Representations and Certifications with your quote or reflect they're completed in SAM. 9. Offers should be submitted via EMAIL to the Contract Specialist, Christina Vargas at christina.vargas.1@us.af.mil and the Contracting Officer, Edward Sherwood at edward.sherwood@us.af.mil and shall contain the following information: A. Technical: A technical approach which states how you will meet the requirements of the PWS shall be no longer than 5 pages B. Price/Admin: Quotes shall include prices for each line item and should include a total price, including option prices, if applicable, in order that quotes may be properly evaluated. a. Unit pricing for all Contract Line Item Numbers (CLINs). A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all direct costs and other directs costs, G&A, and profit to fulfill the contractual requirements. b. CAGE Code, DUNS Number, and business-size standard under the applicable NAICS of 541519. c. Quotes are due no later than 4:00pm EST 25 SEPT 2023 8. This requirement is a Total Small Business Set-Aside under NAICS 541519 with a business size standard of 1,250 employees. 9. All offers shall remain valid for 60 calendar days. Multiple offers will not be accepted. BASIS FOR CONTRACT AWARD - Addenda to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services 1. Award shall be made to a single contractor. Award shall be made on an all or none basis. The basis for award of any contract resulting from this RFQ will be the result of the evaluation of the factors specified utilizing the Lowest Price Technically Acceptable methodology. The Government intends to award a single Firm Fixed Price (FFP) contract. 2. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable. The Government reserves the right not to award a purchase order in response to this RFQ. 3. Evaluation Factor The following evaluation factors will be used to evaluate each proposal. The relative importance of each factor is as follows: 1) Technical Proposal, and 2) Price are listed in descending order of their importance. The Government's technical evaluation team shall evaluate offers on an acceptable or unacceptable basis. An - Unacceptable rating will render the entire quote unacceptable and, therefore, unawardable. Technically acceptable is defined as providing a plan that is acceptable to the government that meets or exceeds the requirements, IAW the Performance Work Statement. The contractor is encouraged to exceed these minimum technical specifications to demonstrate its technical, operational, and administrative expertise in support of customer's customer ability to supply the requirements. I. TECHNICAL a. Offer is determined to be technically acceptable by meeting all technical requirements and certification in accordance with the PWS. b. Ability to perform the requirements of the PWS/ RFQ based on the submitted technical approach stating how all requirements of the RFQ/attachments will be met. Adjectival Rating of Acceptable: Acceptable offers meet all technical requirements and certification(s) in accordance with the PWS and solicitation. Adjectival Rating of Unacceptable: Unacceptable Proposal does not meet the requirements of the SOW and the solicitation. II. PRICE: a. Proposals shall include prices for each line item listed and should include a total price in, in order that proposals may be properly evaluated. b. The Government will evaluate offers for award purposes by adding the total price for all Contract Line Item Numbers (CLIN) for the total evaluated price. In the event there is a difference between a unit price and the total CLIN amount, the unit price will be held as the intended price multiplied by the number of units. If the offeror shows only the total amount but fails to submit a unit price, the total CLIN amount divided by the quantity will be held as the intended price. c. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). 4. The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104. 5. The Government will begin the evaluation process with a ranking based on the Total Evaluated Price from the lowest to highest price. Following the price ranking, only the lowest priced offeror(s) will be evaluated for technical acceptability under the non-price factor(s) according to the evaluation criteria set forth in this section. If acceptable, the evaluation will stop at that point and award will made to the lowest priced technically acceptable offeror. If unacceptable, the Government will continue to review proposals in order of price until evaluating one that is technically acceptable and eligible for award. The Government reserves the right to conduct additional technical evaluations as deemed necessary. 6. Failure to provide the requested information may deem the proposal Unacceptable and may not be eligible for award.