Faculty Information Management System-242-27-0002-AS

Christopher Newport University is soliciting proposals for a fully realized, off-the-shelf Faculty Information System (FIS) to manage faculty activity reporting, annual reviews, and the creation of electronic dossiers for review, promotion, and tenure. The selected vendor must provide a platform capable of hosting and powering faculty web profiles with a searchable database and customizable taxonomy to identify research expertise. Key technical requirements include integration with ORCID and Digital Object Identifiers, role-based security with encryption for data at rest and in transit, and compatibility across OSX, Windows, and Linux. The system must adhere to Section 508 and WCAG 2.1 Level AA accessibility standards, with vendors required to provide a Voluntary Product Accessibility Template. The contract period runs from the date of execution through December 31, 2029, with two optional one-year renewals. Implementation is estimated to begin around January 4, 2027, with a go-live date between June 30 and December 31, 2027. Proposals are due by October 28, 2026, and must be submitted via the Euna Procurement portal as both a complete and a redacted PDF. Award selection is based on the best overall proposal, with pricing and a Small Business Subcontracting Plan both serving as evaluation factors. Vendors must comply with extensive regulatory standards, including FERPA, HIPAA, and the Virginia Consumer Data Protection Act, and must conduct national criminal history background checks for all personnel with system access.