Fair Oaks Substation Professional Design Services

The City of Pasadena, through its Water & Power Department, is soliciting professional engineering services for the Fair Oaks Substation Project, a two-phase infrastructure initiative requiring comprehensive design and bridging documentation. Phase One involves a design-bid-build approach to demolish Fair Oaks Unit 3 and construct new 20 MVA 34/17-kV and 7.5 MVA 34/4-kV substations, while Phase Two adopts a design-build method to install a new 4-kV unit at Brookside Substation, demolish Brookside Unit 2, and remove Fair Oaks Units 1 and 2, alongside installing new high-side switchgear at both locations. The selected firm will provide full design services for Phase One and design-build bridging documents—including preliminary studies, bid assistance, and construction-phase engineering—for Phase Two. The contract emphasizes compliance with ADA Title II, 2010 ADA Standards, WCAG 2.1 Level AA, Section 508, PROWAG, California Building Code Title 24, and Pasadena Municipal Code Chapter 4.08, requiring accessibility documentation such as VPAT/ACR reports, record drawings in AutoCAD and PDF, relay programming with protective curve calculations, arc flash labeling, and Masterspec-formatted specifications. The work must also adhere to prevailing wage laws, EEO requirements, and environmental regulations including the Clean Air Act and Federal Water Pollution Control Act, with a mandate for a minimum of 30% recycled content in paper products per SB 1383. The proposal must be submitted electronically by 3:00 p.m. Pacific Time on August 27, 2026, through the City’s eProcurement portal, with no paper submissions accepted. Proposals must be divided into a Technical Proposal and a Price Proposal, with the Technical Proposal combined with the Statement of Qualifications and Additional Data not exceeding 50 pages in 12-point font on standard 8½ × 11-inch paper, and the Cover Letter limited to a single page. Required attachments include an IRS Form W-9, California DGS Small or Micro Business certification if applicable, a Pasadena Business License, a DHS Contract Disclosure Form if relevant, a Conflict of Interest Disclosure with Mitigation Plan, insurance documentation, and a Declaration of Non-Collusion. The evaluation is based on a best-value trade-off process, with 45% of the score allocated to Project Understanding and Approach and significant weight given