NOTICE TO BIDDERS Sealed bids will be received by the Board of County Commissioners for Ashtabula County, Ohio (“COUNTY”) and addressed to Lisa Hawkins, Clerk of the Board, 2nd Floor, Old Courthouse, 25 West Jefferson St., Jefferson, Ohio 44047; up to the hour of 2:00 p.m. EST on April 17, 2025, and read publicly thereafter in the Commissioners’ Conference Room at the above address for the following improvement project: Ashtabula County Agricultural Society (Fairgrounds) -New Building Project (an ARPA funded project)located at 127 North Elm St., Jefferson, OH 44047 Project Opinion of Probable Cost: $190,000.00 The work covered by the plans and specifications include: all the necessary work to construct a new metal building including: Building Package, Building Foundation, Building Erection Labor, Concrete Flatwork and Overhead Doors. Electrical, site work and utilities will be performed separately. There are two (2) bid forms included for the project. Bid Form No. 1 is for a general contractor to perform all the work, which may include sub-contractors. Bid Form No. 2 is for multiple bidders who want to bid on a category of the project. All work under this contract shall be completed within 180 days of Notice to Proceed. Bidders may bid on the entire project (Bid Form 1) or multiple bidders can bid on one or more categories (Bid Form 2). Bidders may access the Legal Notice to Bidders and obtain the bid packet and specifications online at www.ashtabulacounty.us/bids by clicking on the link titled Fairgrounds- New Building Project. Bid forms and specifications are available for download under Fairgrounds Project” after completing the required documents. A pre-bid meeting will be held on Friday, April 4, 2025 at 5:00 p.m. at the Concession Office, 127 North Elm St., Jefferson, OH 44047. Bidders may attend to hear project details and scope. Bids shall be submitted in a sealed envelope and addressed to the Board of Ashtabula County Commissioners, Attn: Lisa Hawkins, Clerk, 2nd Floor, Old Courthouse, 25 W. Jefferson St., Jefferson, OH 44047, and marked “Ashtabula County Fairgrounds- New Building Project”. Inquiries must be submitted via email to Evan Flack, at document.write('evanflack624'+'@'+'gmail.com')For security reasons, you must enable JavaScript to view this E-mail address.. The deadline for questions shall be no later than 12:00 p.m. EST on Wednesday, April 9, 2025. Responses will be addressed via email no less than 2 days prior to the bid deadline. Each bid must be made on the forms provided with the bid documents and shall be delivered in a sealed envelope and the outside properly marked with New Building- Fairgrounds, Quotation Number 1. Each bid must be in strict compliance with all the Instructions to Bidders to be considered for contract award. Pursuant to ORC 153.54, the bid shall be accompanied by an original sealed document in the form of a bond for the full amount (100%) of the bid signed by a Surety company authorized to do business in Ohio and accompanied by the Surety’s sufficient power of attorney affirming said signature OR by a certified check, cashier’s check, or irrevocable letter of credit equal to ten percent (10%) of the amount bid, drawn on a solvent bank, as surety that if the bid is accepted, a contract will be entered into and its performance properly secured. Should any bid be rejected said surety shall forthwith be returned to the bidder and should any bid be accepted such bid bond, certified check, cashier’s check or letter of credit will be returned to the bidder upon proper execution and securing of the contract. No bidder shall be awarded the contract if the bidder is listed on the Auditor of State’s Database as having a “Finding of Recovery” as that term is defined in ORC. 9.24. Bids shall be subject to the conditions that the right is reserved to hold bids for a period not longer than sixty (60) days after date of bid opening and/or to award the contract at any time during said period. The successful bidder will be required to execute the contract within ten (10) days after the award of the work and shall furnish acceptable bond or surety, if not filed previously to the satisfaction of the County of Ashtabula Ohio for the faithful performance of said contract in the sum of one hundred percent (100%) of the total amount of the bid. In case of failure to execute the contract as stated or to furnish bond and/or surety, the bidder shall be considered to have abandoned the contract and is then liable for the difference between his/her bid and the next lowest bid, not to exceed ten percent (10%) of the amount bid. The County reserves the right to reject any or all bids, to waive any and all informalities and to disregard all non-conforming, nonresponsive or conditional bids, or to increase or decrease or omit any item or items. ORC 153.11 may apply. Each bid must contain the full name of every party submitting the bid. Each bidder must submit evidence of its experience on projects of similar size and complexity. All contractors and subcontractors shall comply with the equal employment opportunity requirements of Ohio and federal law, the Governor’s Executive Order of 1972, and the Governor’s Executive Order 84-9, when applicable. The contract shall be awarded to the lowest and best bidder. By order of the Board of Commissioners of Ashtabula County, Ohio: J. P. Ducro IV, Casey Kozlowski, and Kathryn Whittington. Lisa Hawkins Ashtabula County Clerk of the Board Publish: Gazette Newspapers Please click below for RFPhttps://www.ashtabulacounty.us/FormCenter/Commissioners-5/FairgroundsNew-Building-Project-240
