This Solicitation opportunity from Arizona was posted on March 31, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Fare Media and Fulfillment Services
Closed
2025-RFP-079State & LocalSubmission Closed
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
General Info
Documents
24PDF
PDF, High priority: read this firstpresolicitation
HighAI Summary for 2025-RFP-079 Pre-Offer Conference Slide Deck: This document is the Pre-Offer Conference slide deck for solicitation 2025-RFP-079 regarding Fare Media and Fulfillment Services, dated April 8, 2026. It provides an overview of the purpose of the conference, emphasizing that official requirements are only those in the solicitation document and amendments. The agenda includes introductions, project overview, procurement overview, and Q&A. The contract objective is a ten-year agreement for printing and packaging fare media consumables to support Valley Metro's fare collection system. It details three media package categories: Extended Use Media, Limited Use Media, and Paper Ticket and Receipt Stock, with estimated annual volumes. The document also outlines vendor responsibilities and procedural notes for the procurement process.PDF
PDF, High priority: read this first6 pages · specifications
HighAI Summary for Contractor Obligations Related to Cyber Security (rev 202402-1): This document outlines the mandatory cyber security obligations for contractors, including security definitions, compliance with NIST-CSF and industry standards, and data ownership rules. It specifies requirements for a Security Coordinator, mandates that data processing and systems remain within the United States, and defines protocols for handling security breaches and privacy laws.DOCX
DOCX, High priority: read this first1 page · evaluation-criteria
HighAI Summary for Evaluator Scoring Guide for RFP Evaluation: This document provides an evaluator scoring guide for assessing proposals in response to an RFP. It defines evaluation criteria with percent score ranges, allocable points, quality of response descriptions, strengths and weaknesses relative to RFP requirements, and evaluator confidence levels. Scores range from 0-59% (Unacceptable) to 90-100% (Excellent), detailing how proposals meet or fail to meet requirements and the confidence evaluators should have in the proposed approaches.XLSM
XLSM, High priority: read this first3 pages · contract-summary
HighAI Summary for Executive Summary Form Change Order 1: This document is an Executive Summary Form for Change Order 1 related to a contract. It includes fields for cooperative contract status, sole source status, contract number, base contract value, total value of change orders, contract title, vendor, effective and expiration dates, and project management details. The form also covers federal funding, DBE analysis, cooperative agreement overview, and various procurement process overviews including cooperative, sole source, IFB, and RFP processes. It provides sections for chronological event tracking, contract-specific information, and evaluation process summaries. The form is designed to capture comprehensive contract modification and procurement details for administrative and approval purposes.DOCX
DOCX, High priority: read this first1 page · past-performance
HighAI Summary for List of Proposed Subcontractors (rev 202402): A submission template required by the RFP for Offerors to list proposed subcontractors, including descriptions of work, estimated contract value percentages, and DBE status.DOCX
DOCX, High priority: read this first1 page · offer-form
HighAI Summary for Offer Form (rev 202403): A standardized offer and bid submission form (revision 202403) used by the City of Phoenix. It requires the offeror to provide tax identification numbers, vendor registration details via Oracle CORE, and a formal signature agreeing to comply with solicitation terms and conditions.PDF
PDF, High priority: read this first7 pages · responsibility-questionnaire
HighAI Summary for Responsibility Questionnaire Rev 202403: This Responsibility Questionnaire, revision dated 2024-03, is a required submission with proposal documents for evaluating offeror responsibility. It collects detailed information about the offeror's business structure, experience, resources, workload, prior projects, financial summary, and legal or safety issues. The form includes sections for company identification, years in business, job classifications, project history, financial data, and certifications. Completion and accuracy are critical as failure to submit may cause proposal rejection.PDF
PDF, High priority: read this firstrfp
HighAI Summary for RFP 2025-RFP-079 Fare Media and Fulfillment Services: This Request for Proposal (RFP 2025-RFP-079) issued by Valley Metro on March 30, 2026, solicits sealed offers for printing, packaging, and distribution of fare media consumables for a ten-year period starting around September 18, 2026. The document includes instructions for offer preparation and submission, evaluation criteria, scope of work, special and standard terms and conditions, indemnification and insurance requirements, and vendor questionnaires. Attachments include price sheets, exceptions lists, artwork examples, certifications, affidavits, and pre-offer materials. Offers must be submitted electronically by May 7, 2026, with media samples mailed by May 6, 2026. The RFP emphasizes compliance with minimum specifications, vendor registration, and attendance at a possible pre-proposal conference.DOCX
DOCX, High priority: read this first1 page · rfp
HighAI Summary for Valley Metro Request for Proposals: This document is a Request for Proposals (RFP) issued by Valley Metro. It invites interested parties to submit proposals for a specified solicitation. The document includes details about a Pre-Proposal Conference scheduled at a specified date and time in Phoenix, Arizona. Proposals must be submitted by a stated deadline, with late submissions not accepted. The RFP documents are available for download on Valley Metro's E-Procurement Website, where questions can also be submitted and answered. The document emphasizes that Valley Metro reserves the right to cancel the solicitation or reject any or all proposals.PDF
PDF, Low prioritypre-offer-sign-in-sheet
LowAI Summary for 2025-RFP-079 Pre-Offer Conference Sign-In Sheet: This document is the sign-in sheet for the Pre-Offer Conference related to Request for Proposals (RFP) No. 2025-RFP-079 for Fare Media and Fulfillment Services. The conference was held on Wednesday, April 8, 2026, at 2 P.M. Arizona Time. It includes meeting access details and a table listing attendees with their company names, titles, and email addresses. The document serves as a record of participants in the pre-offer meeting.PDF
PDF, Low priority1 page · other
LowAI Summary for Debarment Certification - General (rev 202402): A standard certification form requiring contractors to attest that they and their principals are not currently debarred, suspended, or ineligible for federal procurement participation.DOCX
DOCX, Low priority2 pages · evaluation-memo
LowAI Summary for Evaluation Team Memorandum for RFP Regional Paratransit Services: This document is an Evaluation Team Memorandum related to the re-solicitation of Regional Paratransit Services under an unspecified RFP number. It outlines the solicitation schedule with dates to be determined, lists nominated evaluation team members including voting members, technical advisors, and procurement staff, and confirms no conflicts of interest per FTA Order O-4206.1B. The memorandum includes a section for approval by the Chief Procurement Officer and notes precautions to ensure independent evaluations. The document serves to formalize the evaluation team composition and compliance with procurement guidelines.DOCX
DOCX, Low priority1 page · instructions
LowAI Summary for Instructions for Public Advertisement Notice: This document provides detailed instructions for placing a notice for public advertisement. It outlines steps including completing the advertisement request with specific dates, proofreading the advertisement, sending it to requested advertisers in both Word and PDF formats, and saving all related emails and documents as PDFs. It also covers combining these documents into a single PDF file named with the sourcing number, handling affidavits of publication, and forwarding invoices for processing. Additionally, it includes a contact list for various advertisers as of January 2024 and notes potential changes with a new system implementation.PDF
PDF, Low priority1 page · certification
LowAI Summary for Lobbying Certification (rev 202402-1): A certification form required for offers exceeding $100,000. The document requires the offeror to certify that no federal appropriated funds were used to influence government officials regarding the contract award and mandates the submission of Standard Form LLL if non-federal funds were used for lobbying.PDF
PDF, Low priority2 pages · other
LowAI Summary for Method of Procurement, Contract Type and Term Documentation Form: This document is a form used to assess and document the method of procurement, contract type, and contract term for a procurement action. It includes criteria for selecting procurement methods such as Micro Purchase, Small Purchase, Sole Source, Invitation for Bid, and Request for Proposals. It also provides justifications for various contract types including Firm Fixed Price, Cost Reimbursement, Indefinite Delivery, Incentive Contract, and Time and Materials. Additionally, it outlines contract term options with justifications, such as a 5-year base term or terms with renewals. The form is intended to ensure the correct procurement method and contract terms are selected based on risk and agency needs.DOCX
DOCX, Low priority1 page · supporting-document
LowAI Summary for Non-Collusion Affidavit: A legal affidavit form (rev 202402) to be completed and notarized by a proposer to certify that their bid was made without collusion, fraud, or conflict of interest with the awarding authority.DOCX
DOCX, Low priority1 page · special-notice
LowAI Summary for Notice of Preliminary Selection for RFP: This document is a Notice of Preliminary Selection dated October 2, 2019, related to a Request for Proposals. It informs the recipient that Valley Metro's selection committee has identified the most qualified offeror and will enter into negotiations. It also outlines the process if negotiations fail and encourages continued participation in future procurements. The notice is signed by a Contracts Administrator and includes contact information for questions.DOCX
DOCX, Low priority1 page · special-notice
LowAI Summary for Notice of Preliminary Selection for RFP: This document is a Notice of Preliminary Selection dated October 2, 2019, related to a Request for Proposals. It informs the recipient that their firm has been preliminarily selected as the most qualified offeror for the contracted service by Valley Metro's selection committee. The notice outlines the next steps, including entering negotiations and the need for submission of specific documents such as Certificate of Insurance, W9 Form, Electronic Payment Information, and Disadvantaged Business Enterprise Outreach Efforts if applicable. It also mentions that if negotiations fail, the second most qualified offeror will be considered. Contact information for questions is provided.DOCX
DOCX, Low priority1 page · special-notice
LowAI Summary for Public Notice Advertisement Request Form: This document is a Public Notice Advertisement Request Form used to request publication of a solicitation notice. It includes fields for the date of request, requester information, posting deadline, solicitation number and name, and a list of potential publications with associated charges and run dates. Special instructions can be added, and the form requires approval by the Contracts & Procurement Manager. The form facilitates the advertisement process for solicitations but does not contain solicitation details itself.XLSX
XLSX, Low priority8 pages · other
LowAI Summary for Template - Procurement Timelines - Valley Metro RFP Timeline: This document is a template for procurement timelines specifically for Competitive Request For Proposal (RFP) processes used by Valley Metro. It includes instructions for completing the timeline, basic project information fields such as solicitation number, type, title, and dates, and detailed solicitation timeline activities with planned and actual completion dates. The template is designed to help procurement officers track and manage solicitation milestones and ensure compliance with legal and technical requirements. The document is version 4 and provides a structured approach to managing procurement timelines but does not contain an actual solicitation or contract details.DOCX
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Timeline
PhaseClosed
Posted
Solicitation
Response Deadline
Deadline has passed
Submission Closed
Organization & Contact Information
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AgencyArizona → Finance and Procurement
Contacts2 people available
OfficeMaricopa County, AZ, 85003, USA
Organization / AgencyArizona → Finance and Procurement
Office AddressMaricopa County, AZ, 85003, USA
Contacts
Interested Companies (11)
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Full Description
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Which legal entity(ies) will be contracting? ("Valley Metro" or "Agency"), invites sealed offers for Purpose for an up to Desired Term contract commencing on or about Effective Date .
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