FCI TALLAHASSEE - Replacement Parts for FS Warehouse Freezer & Cooler

STATEMENT OF WORK August 26, 2025 F.C.I. Tallahassee 501 Capital Circle N.E. Tallahassee, FL 32301 B&F #24Z3AW5 PROJECT: Replace FS Warehouse Freezer & Cooler INTRODUCTION The Southeast Regional Office (SERO) and FCI Tallahassee are soliciting to get the equipment to repair a freezer in our food service warehouse on site at 501 Capital Circle NE Tallahassee, Florida. FCI Tallahassee was activated in 1938 with the mission to serve male inmates. In 1996 the institution mission was changed to serve female inmates. SCOPE OF WORK For the procurement portion of this project, the awarded Vendor shall provide us with all the equipment listed below to be able to repair a freezer in our food service warehouse. This procurement is for the parts only, not to include the install of the parts. The Vendor will also include all shipping, crating and delivery charges to the specified location within the Institution, as well as all warranty information for the equipment. Vendor to provide the exact following equipment: (2) LCH0061LCBCDA0300 CU BN SEMI 6.1HP 208-230/3/60 LOW +Defrost Timer Contactor (4) LEL0155BS6EMAB0403 Standard base + Mounted TXV (404A) + Liquid Solenoid valve + Electric Room tstat Low Profile Walk-In Evaporator/Unit CoolerElectric Defrost 2-speed EC Motor 208-230/1/60 (20) B92-183 1-1/8ACR PIPE COPPER STRAIGHT TUBE ACR 1-1/8IN OD 1 NORMAL 20FT (20) B92-179 - ACR PIPE COPPER STRAIGHT TUBE ACR 1/2IN OD 3/8 NORMAL 20FT (20) R53-668 W02747 ELBOW COPPER 1-1/8IN OD 1IN NOM LONG RADIUS 90 DEGREE DOMESTIC C X C (20) R53-686 W02722 ELBOW COPPER 5/8IN OD 1/2IN NOM LONG RADIUS 90 DEGREE DOMESTIC C X C Security All personnel entering the Institution shall follow security guidelines established in HSPD-12. All personnel shall fall under the requirements for - Intermittent Contractor Guidance, Construction/Maintenance Contracts, Low Risk for FBOP security clearance purposes. All personnel will be required to clear a metal detector, or other security device in use, each time they enter the secure perimeter. All personnel entering the institution must have a government issued photo ID. Cameras or other recording equipment must be approved by the Warden before the site visit. Contractor use of premises: 1. The Contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire construction period, the Contractor shall coordinate use of the premises for construction operations with the FBOP Contracting Officer's Representative (COR) and/or Contracting Officer. 2. All visitors to the construction site shall register with the FBOP site officials. The Contractor shall not allow employees to have personal visitors on site. 3. The project site will be open to the Contractor from Monday through Friday, with the exception of federal holidays, for the duration of the project. The project schedule is to be based on a normal 40 hour work week. The Contractor shall establish a normal work week schedule for the duration of the project. a. Work outside the secure perimeter of the institution will be allowed between the hours of 7:00 AM to 3:00 PM. This will allow the Contractor's work force to arrive on-site in the morning and prepare for daily mobilization of resources. It will also allow the Contractor's work force to button-up their lay-down/staging area after at the end of the work day. b. Work inside the secure perimeter of the institution will be allowed between the hours of 8:00 AM to 2:30 PM. Work inside the secure perimeter is restricted to the operation of the institution's rear gate. The Contractor's work force will be allowed to enter the rear gate at approximately 8:00 AM each workday. At this time, the FBOP staff will begin personnel and tool security check-in procedures. Once the check-in procedures are completed, the Contractor will be escorted by an FBOP escort to the work area. The rear gate closes at 3:00 PM; therefore, the Contractor's work force will be escorted back to the rear gate by FBOP staff no later than approximately 2:30 PM, in order to allow enough time for the completion of security check-out procedures prior to exiting the secure perimeter. 4. Contraband: The Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc.., will not be allowed on the site. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791. 5. Explosives: The use of explosives is absolutely forbidden without written authorization from the FBOP Contracting Officer upon no less than thirty (30) days advance written request. 6. Cell phones, pagers, laptop/notebook computers, Ipads/tablets and radios are not allowed within the secure perimeter. 7. Parking: Parking areas, either on or off-site will be furnished for workmen by the Contractor at a location approved by the FBOP Contracting Officer's Representative (COR). 8. Temporary Office: Any temporary field office used by the Contractor shall be located in an area approved by the FBOP Contracting Officer's Representative (COR). 9. The Contractor shall review his or her site layout plan for staging, stockpiles, etc.., with the FBOP Contracting Officer's Representative (COR). The Contractor shall maintain all staging and construction areas in a neat and orderly fashion. 10. The Contractor shall provide protection of the work against weather, rain, wind, storms, frost, cold, or heat so as to maintain all work, materials, apparatus and fixtures free from injury or damage. 11. Clothing: When on federal property belonging to FCI/FDC Tallahassee, Fl. the following dress is not permitted: Forest green/Khaki or camouflage shirt/pant/outerwear and shorts. 12. Materials: All construction materials/equipment required for work on this project is required to be processed by the Contractor and delivered to contractor's off-site storage. Any construction related deliveries which are delivered to the site can be received by the Contractor between the hours of 7:30 a.m. to 3:00 p.m. Monday through Friday, excluding federal holidays. The contractor is responsible for receiving this material and is reminded that there is limited space to store materials on site. At no point will a FBOP staff member receive or sign for a delivery. The contractor is required to notify the COR when product is to be delivered, then be there at the institution to accept and sign for it. Under no circumstances will FCI/FDC Tallahassee, Fl. or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time. Contractor Personnel and equipment security: 1. Contractor employees working at a FBOP facility will be subject to a background investigation after award of the contract. Contractor employees must complete the applicable forms provided by the FBOP Contracting Officer's Representative. Following the investigation, the FBOP will provide the Contractor with a list of employees approved to work at the institution. If a Contractor's employee is not approved, only that fact will be communicated to the Contractor. No additional justification will be released, in compliance with Privacy Act requirements. 2. Contractor employees working within the secure perimeter shall wear a clearance badge issued by the institution at all times, and shall be escorted by an institution staff member. 3. Tools brought into the institution's secure perimeter will be inventoried at the beginning and end of each work day by FBOP staff. a. All tools used by the Contractor working within the secure perimeter shall be under constant supervision. Loss of a tool shall be reported immediately to the escorting FBOP staff. b. No explosive action tools shall be used on the property at any time. c. Materials brought inside the secure perimeter of the institution shall be limited to a one-day supply. Surplus materials that are not installed on work day must be moved outside the secure perimeter at the end of the day. 4. Contractor employees working on the FBOP site shall be required to undergo a general institution orientation on responsibilities, procedures and laws governing conduct when working at an FBOP institution. These rules include, but are not limited to the following: a. Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot. b. Do not give, or offer to give, anything to an inmate. c. Do not bring any correspondence into or out of the institution. d. Do not accept gifts or favors from inmates. e. Leave personal items locked in your vehicle or secure them at the Contractor's lay-down area. f. A form of photo ID is required to enter the facility. g. Revealing clothing is not acceptable attire and work attire is required at all times. h. Conduct yourself in a responsible, mature manner. Report any unusual action(s) or behavior to FBOP staff.