FFDO Range Services - Dallas

This is a synopsis for commercial items prepared in accordance with the Federal Acquisition Regulation as supplemented with additional information included in this notice. The solicitation number is HSTS07-09-R-00004, which is issued as a Request for Proposal (RFP). This requirement will be a TOTAL SMALL BUSINESS SET ASIDE acquisition. The proposed contract will be for one (1) base year and four (4) one year options. The North American Industry Classification Code (NAICS) is 611699. Services anticipated on or before January 21, 2009. THE RANGE MUST BE AN ESTABLSIHED/EXISTING RANGE. The range shall be within a 15 mile radius of the Dallas-Ft. Worth Airport. The range is required to provide a minimum of 12 simultaneous firing points, a minimum of eight (8) days per month. The range can be either outdoor or indoor, so long as it meets the following criteria: - Outdoor range must: o Be covered or available for all-weather use o Have proper drainage control as well as a safe usable all weather surface during rainy conditions, (i.e. pea gravel, blacktop, concrete). - Indoor range must: o Possess a ventilation system that conforms to existing OSHA standards. - Must allow for target placement a minimum distance of 5 feet from the firing line, and a maximum distance of 75 feet from the firing line - Must have distinct firing line indicators ( i.e. concrete or blacktop sidewalks for outdoor, firing line for indoor) - All covering supports, barricades or barricades holders on the range shall be constructed of a material that does not deflect/ricochet rounds that inadvertently strike it. (Example: wood) - Must possess or provide target base stands that are compatible with 1'X 2 fir strips to hold fixed targets, or - Have or provide a remote controlled turning target system compatible with various target sizes - It is desirable, but not required, that steel poppers, falling steel plates and track targets are available for use as needed - Must be able to accommodate all handgun calibers, including law enforcement type hollow point rounds and frangible ammunition for steel targets as needed - Range rules cannot disallow movement between firing points or restrict movement-oriented firearms training by students (i.e. standing to kneeling transitions.) - Range rules cannot disallow students from drawing and firing from the holster or students turning and then drawing and firing from the holster - Range rules cannot disallow students from multiple and rapid-fire drills - Range rules cannot disallow a student from firing and moving in front of the firing points with an instructor present, (i.e., tactical movement and shooting drills). - Must have electrical outlets at the structure site In addition to the range requirements above, the facility must have the following within close proximity (walking distance) to the firing range: - Firearms cleaning area - 240 square feet of secure storage that can be provided on-site for safeguarding of targets, ammunition, and other training devices and equipment - Parking available on site for a minimum of 24 vehicles at one time - Equipped with separate male and female washroom/restroom facilities - It is desirable, but not required, to have a classroom or break room to accommodate a minimum of 24 students - Firing range area in use by the Government must be closed or limited from view from the public during the corresponding hours of use A bullet trap shall exist on the range. The range owner will be responsible for lead recovery at the range. It is estimated that each student will fire approximately 500 rounds per session. The estimated number of rounds fired per month is 192,000 (based on 48 shooters X 500 rounds X 8 days). DHS FAMS personnel or its contractors will use the range an average of 24 days per quarter (8 days X 12 months = 96 days per year/4 quarters) with a maximum of 48 shooters per day; however, the Government shall have the right to increase/decrease this number without being subject to price changes. Under this contract, DHS requires exclusive use of the range in 4 or 8 hour blocks from 8:00 AM to 4:00 PM. This does not include Federal holidays. DHS will provide all AMMUNITION, TARGETS and FIREARMS INSTRUCTORS. The range time must be available exclusively to the Department of Homeland Security (DHS) FAMS Personnel during the hours indicated. The need for range services is anticipated to begin on or about January 21, 2009. PROPOSED SITE INSPECTION As part of the proposal evaluation process, DHS reserves the right to inspect all proposed sites to ensure compliance with all requirements set forth above. The proposed contract will be for (1) base year and (4) four one-year options. The solicitation incorporates one or more clauses by reference, with the same force and effect as if given in full text. Full text of a clause may be accessed electronically at www.arnet.gov/far. The following provisions in Federal Acquisition Regulation (FAR) apply to this acquisition. The provision at FAR 52.212-1, Instructions to Offers Commercial Items (June 2008) and the clause at FAR.52.212-4, Contract Terms and Conditions-Commercial Items (Feb 2007) apply to this acquisition. FAR 52.212-2, Evaluation-Commercial Items (JAN 1999) applies to this acquisition. Additional clauses applicable to this acquisition are listed later in this document. At a minimum, offerors proposals shall include the following sections: Qualification Statement, Past Performance references, and Price. The proposals will be evaluated using the factors as follows: (a) Technical Factors (1) Qualification Statement. Offeror shall confirm in writing that they meet all requirements set forth in this solicitation/synopsis. However, DHS reserves the right to visit proposed site(s) to verify that the range(s) meets minimum qualifications. (2) Past Performance History. The offerors proposal shall include a minimum of (2) past performance references for similar services the offeror has provided. One of these references must be a law enforcement entity. Verified/current points of contact shall be provided for each reference to allow the Government to speak with references about the nature and quality of service required. (b) Price Factors Offerors shall provide pricing to cover a (1) year base period and (4) one year options. Pricing should be proposed on monthly basis. Contractors will be permitted to bill on a monthly basis for hours used during the month. Invoice to be submitted only once a month. All evaluation factors, when combined, are more important than price. The Government will award a contract resulting from this solicitation only if it can be determined that the responsible offerors proposal, conforming to the solicitation, will provide the most advantageous solution to the Government requirement, considering price and other factors. The Government reserves the right not to award a contract in response to this solicitation if it determines that none of the offers received provide the best value to the Government. In such a case, the Government will not be liable for any bid or proposal costs. Award may be made only to a contractor who has registered with the Central Contractor Registration prior to contract award. You can register at the CCR website: http/www.ccr.gov. To be eligible for award, offerors must provide a completed copy of the provision FAR 52.212-3, Offerors Representations and Certification - Commercial Item (June 2008). To obtain a copy, please email Contracting Officer Doretta.Chiarlone@dhs.gov. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items (June 2008) applies to this acquisition. The following clauses listed in 52.212-5 (b) and (c) are included by reference: 52.222-3, Convict Labor (June 2003); 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2008); 52.222-21, Prohibition of Segregated Facilities (FEB 1999), FAR 52.222-26, Equal Opportunity (Mar 2007); 52.222-35 Equal Opportunity for Special Disabled Veterans (Sep 2006); 52.222-36, Affirmative Action for Workers with Disabilities (JUNE 1998); 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of Vietnam Era, and Other Eligible Veterans (Sep 2006), FAR 52.232-33, Payment by Electronic Funds Transfer, Central Contractor Registration (OCT 2003), FAR 52.232-38, Submission of Electronic Funds Transfer with offer (May 1999). FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Additionally, offerors are advised that the following clause will pertain to any contract award: Release of Information: The Contractor shall not disclose, advertise, or release information about this contract to any individual or organization without prior written approval from the Contracting Officer. Questions concerning this synopsis must be furnished in writing or by e-mail to: Doretta.Chiarlone@dhs.gov or at fax number (609) 813-3394. Your questions must be in writing and be e-mailed or faxed in sufficient time to be received by the Contracting Officer on or before December 1, 2008, 3:00 PM EASTERN STANDARD TIME. The date and time for the submission of response is Monday, December 8, 2008, 3:00 PM EASTERN STANDARD TIME and shall be emailed to the attention of Doretta Chiarlone, Contracting Officer, email: Doretta.Chiarlone@dhs.gov.