Field Operations Branch (FOB) Support

SOURCES SOUGHT NOTICE This is a Sources Sought Notice announcement only. Solicitations are not available at this time. This notice is issued for planning purposes only and does not constitute a commitment by the Government. The Department of Homeland Security, National Protection and Program Directorate (NPPD) Infrastructure Protection (IP) is conducting market research for the purposes of identifying small businesses who have demonstrated capabilities in program management support services. The associated North American Industry Classification System (NAICS) Code for this requirement is 541690, with a business size standard of $14 million. The anticipated period of performance for this requirement is a base and four (1) year options. This requirement requires personnel who have a Secret Security Clearance. Background: The NPPD/IP Protective Security Coordination Division (PSCD), Field Operations Branch (FOB) Protective Security Advisor (PSA) Program is seeking interested contractors to provide operations/desk communications and contingency planning and operations; physical security assessments; functional analysis; logistical support and program analysis services. Protective Security Advisor Program Authorities: - Homeland Security Act of 2002, Section 213 - Homeland Security Presidential Directive -7 - Presidential Policy Directive - 21 - Quadrennial Homeland Security Review, Mission 1 and 5 - National Infrastructure Protection Plan PSCD's primary mission is to proactively engage with Federal, State, local, tribal and territorial (FSLTT) government mission partners and members of the private sector stakeholder community to protect the Nation's critical infrastructure. The organization is comprised of both Headquarter and Field Staff. Field staff covers ten regions within the United State to include Guam, Hawaii, Puerto Rico, Alaska and the Samoa Islands. The PSA Program deploys a cadre of critical infrastructure security specialists to metropolitan areas designated as PSA districts across the United States. The FOB is tasked with the day-to-day operation and management of the PSA Program and have five mission areas that include; (1) Plan, coordinate and conduct physical security surveys and assessments; (2) Plan and conduct outreach activities; (3) Support National Security Special Events (NSSE) and Special Event Activity Rating (SEAR) events; (4) respond to incidents; and (5) coordinate and support improvised explosive device awareness and risk mitigation training. All mission areas require coordination and information sharing. The FOB is organized into an Operations Section and a Program Support Section. The Operations section includes the operations desk, operations and contingency planning and an assessments team. The Operations Section's Regional Support Team (RST) includes the Functional Analysts. The Functional Analysts are centralized at Headquarters operationally and administratively support the 10 Federally situated Regional Directors and their teams of 5 -10 PSAs. The Program Support Section is comprised of Executive Secretariat, Budget, Travel, Facilities Management, Fleet Management, Equipment Management sections all designed to support the Regional Directors and PSAs. Requirements: The program management support services include the following functional areas: Operations and Desk Communications: - Serve as the primary focal point for information flow between field PSAs, National Infrastructure Coordination Center (NICC) Watch Desk, and PSCD/PSA Management. - Monitor and provide situational awareness during contingencies, exercises, and special events, alerting PSCD/PSA management - Provide daily national, regional, and site specific reports as well as information packets on locations or events and facilitates the passing of historical threat data relating to critical infrastructure sectors. - Act as the conduit for PSA RFIs and function as a liaison with other DHS divisions and the Information Sharing and Analysis Centers (ISAC) on threats and incidents related to critical infrastructure . Contingency Planning and Operations: - Support integration of PSCD activities and interests into National, State, Local and other related exercises and special events. - Plan 3 months out for, participating in, and supporting the exercise and special events requirements and other activities for PSCD. - Manage the tasks associated with the participation of PSCD in all exercises and special events. - Provide an After Action Report (AAR) upon completion of all exercise or special event planning meetings and exercises and special events. Physical Security Assessments: - Support FOB development and production of CIKR audio and video media documents which incorporate current assessment tools including; Enhanced Critical Information Protection (ECIP) data, Information Survey Tool (IST) data, Site Assistance Visit (SAV) data, 360-degree geo-spherical video and geospatial panoramic imagery of facilities, surrounding areas, routes, and other areas of interest. - Score and weigh critical infrastructure data, and provide analysis and items for consideration concerning security and resilience across critical infrastructure Sectors. Administrative Support and Functional Analysis: - Prepare large documents for publication; establish and execute document printing and distribution services. - Provide support for and host meetings and conferences to include unclassified video teleconferencing; attend meetings, and maintain electronic copies of the draft plans and other documents. - Develop and coordinate documentation and prepare drafts, briefings, and papers. - Maintain Regional Director (RD) and Field Operations Branch (FOB) Management calendars as required/requested. - Develop and maintain process for records management and archiving DHS policies. Program Analysis and Logistical Support: - Administer Records Management program - Manage and track budget spreadsheets - Draft, review, submit tracking and filing correspondence, briefings, presentations and daily tasking. - Participate, as required, in IP and PSA-related meetings/conferences and provide hardcopy and electronic copy meeting reports and after action reports - Collect and review personnel recruitment packages - Administer PSA Travel Management Program by reviewing and submitting travel requests, authorization and local expense reports in the FedTraveler system - Administer Space/Facility Management Program by reviewing and submitting space related floor plans and lease agreements for approval - Administer Property/Asset Management Program by receiving, issuing and tracking PSCD assets and conducting annual inventory. - Administer Fleet Management Program by coordinating with GSA and NPPD Vehicle Fleet Management to fulfill vehicle inventory and reporting requirements Information Requested: DHS is seeking the following information from all interested companies: specific related corporate experience; experience in providing program management support services that includes Operations and Desk Communications; Contingency Planning and Operations; Physical Security Assessments; Administrative Support and Functional Analysis; and Program Analysis and Logistical Support; management capabilities and your capacity to provide the resources. In addition to addressing your technical capabilities, responses must include the following: - Name and address of company - Duns Number - Size of business (i.e., small, small disadvantaged business, woman owned, etc.) - Company Point of Contact, phone number and email address - Teaming arrangements should include company name, point of contact, phone number, email address and size of business for each entity on the proposed team - Provide no more than three references of same or similar type work performed within the last three years. These references should indicate the type of work for each project including the contract number, total dollar value of the project and functions performed. Submittal Requirements: All capability statements should be submitted via email to the points of contact listed below. Responses must be submitted not later than March 25, 2013, 11:59 P.M. EST. Include "Sources Sought - PSA" in the subject line of the email. Responses shall be submitted as Microsoft Word documents using Version 2007; use a minimum font of 12 point (Times New Roman), single-spaced pages (excluding the cover page) on 8 - by 11-inch paper and limited to no more than 10 pages. Capability Statements should be sent to: Email address: Susan.Peters@hq.dhs.gov and Robert.Degnan@hq.dhs.gov. Point of Contact & Phone Number: Sue Peters, 202-447-0854 or Robert Degnan, 202-447-5576.