This Solicitation opportunity from West Virginia was posted on August 15, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
HighAI Summary for Appendix B ERP Solution Service Level Agreements: This document, Appendix B: ERP Solution Service Level Agreements (SLAs), outlines the expected service levels, support, and performance standards for the ERP system supporting Finance, Accounting, and HR functions for the Agency and LEAs. It specifies system availability targets such as 99.9% uptime, scheduled and unscheduled downtime limits, and remedies including service credits for non-compliance. The SLA defines incident response and resolution times by severity levels (Critical to Low) with associated remedies. It mandates monthly service monitoring and reporting requirements, including system metrics and security updates, with penalties for late or incomplete reports. Change management protocols require advance communication, release notes, and restrictions on update timing, with remedies for violations. The document is essential for ensuring vendor accountability and service quality.
PDF
PDF, High priority: read this first11 pages · sow
HighAI Summary for Appendix E Software as a Service Addendum ED 2.1.2021: This document is Appendix E: Software as a Service (SaaS) Addendum, version ED 2.1.2021. It defines key terms related to data protection, privacy, and SaaS services, including definitions for personal data, protected health information, data breaches, and security incidents. The addendum outlines data ownership rights, specifying that the public jurisdiction owns all data related to the services and limits service provider access to data. It emphasizes the importance of data protection and privacy as integral to the service provider's business activities to prevent unauthorized use of public jurisdiction information.
PDF
PDF, High priority: read this first3 pages · rfp
HighAI Summary for ARFP 0402 EDD2600000001 Final Finance & HR ERP Solution: This document is the final Agency Request for Proposals (ARFP) for a Finance and HR ERP Solution issued by the State of West Virginia Department of Education. The solicitation number is ARFP 0402 EDD2600000001, version 1, dated August 15, 2025, with a closing date of November 5, 2025. It includes procurement details, vendor and buyer contact information, invoice and shipping addresses, and instructions for bid submission. The document serves as the official solicitation for vendors to submit proposals for the specified ERP solution.
XLSX
XLSX, High priority: read this first17 pages · sow
HighAI Summary for Attachment A Technical Specifications and Vendor Response: This document, titled Attachment A: Technical Specifications and Vendor Response, provides detailed instructions for vendors on how to respond to technical requirements in a procurement process. It defines response indicators such as Standard (S), Future (F), Customization (C), Third-Party (T), and No (N), explaining the meaning and expectations for each. Vendors are guided on how to indicate the availability and implementation status of features/functions in their software proposals, including requirements for additional information and cost proposals for customizations or third-party integrations. This document is essential for understanding vendor response protocols and technical compliance in the solicitation.
XLSX
XLSX, High priority: read this first11 pages · cost-proposal
HighAI Summary for Attachment B: Cost Proposal Form: Attachment B: Cost Proposal Form is a detailed Excel workbook designed to capture the vendor's cost proposal in response to an RFP. It includes instructions for completion, a cost summary tab, labor rates, project deliverables, licensing and subscription costs, assumptions underlying the pricing, customization and third-party costs, and optional modules pricing. This form is essential for vendors to itemize and summarize all cost elements related to the project, ensuring a comprehensive financial proposal.
XLSX
XLSX, High priority: read this first3 pages · sow
HighAI Summary for Attachment C Optional Technical Specifications and Vendor Response: Attachment C provides optional technical specifications and vendor response instructions for a procurement. It includes a table of response indicators that vendors must use to indicate whether a feature/function is standard, future, customization, third-party, or not available. The document guides vendors on how to respond to requirements, including instructions for providing additional information, planned release versions, customization costs, and third-party system details. This document is essential for vendors to accurately respond to technical requirements in their proposals.
DOCX
DOCX, High priority: read this first2 pages · presolicitation
HighAI Summary for Memorandum to New Vendors Doing Business with WV State: This document is a memorandum intended for new vendors on how to do business with the West Virginia Department of Education. It provides instructions on how to view solicitations out for bid via the wvoasis.gov website, including searching by keyword or solicitation number. The document serves as a guide for vendors to participate in procurement opportunities with the state education department. It is an informational presolicitation notice aimed at facilitating vendor engagement and bid submission processes.
PDF
PDF, High priority: read this first45 pages · rfp
HighAI Summary for RFP ARFP 0402 EDD2600000001 Finance & HR ERP Solution WV Dept of Education: This document is a Request for Proposal (RFP) issued by the West Virginia Department of Education for a Finance and HR Enterprise Resource Planning (ERP) Solution. The solicitation number is ARFP 0402 EDD2600000001, dated August 15, 2025. It includes general information, instructions to vendors, terms and conditions, project specifications, evaluation criteria, and various attachments such as technical specifications, cost proposal forms, and service level agreements. The RFP outlines mandatory requirements, a best value procurement process, and a mandatory pre-bid meeting scheduled for September 16, 2025. Vendors must submit proposals adhering to the instructions and terms provided, with emphasis on compliance to avoid disqualification.
DOCX
DOCX, Low priority7 pages · other
LowAI Summary for Appendix A Implementation Pay Schedule with Benchmarks and SLAs: This document, titled Appendix A: Implementation Pay Schedule with Benchmarks and Service Level Agreements (SLAs), outlines the payment schedule tied to milestones for the implementation of a Finance and HR ERP system for an Agency and applicable LEAs. It details payment release requirements based on milestone completion and approval, with percentages of payment linked to each milestone. The document includes a comprehensive list of milestones, deliverables, payment percentages, and SLA requirements to ensure quality and accountability throughout phases such as Project Kickoff, Requirements Gathering, System Configuration, Core Finance and HR Module Configuration, Integrations, Data Migration, and User Acceptance Testing. The document serves as a guide for milestone-based payments and performance standards but is not a solicitation or contract itself.
PDF
PDF, Low priority15 pages · other
LowAI Summary for Appendix C: Records Retention Schedule for WV Public Schools Financial Records: This document is Appendix C: Records Retention Schedule for the financial records of public schools in West Virginia, issued by the Office of School Finance, WV Department of Education, dated January 16, 2003. It provides guidance on the minimum retention periods for various financial, personnel, and business records maintained by county boards of education and other educational agencies in the state. The schedule covers multiple categories including accounting, purchasing, payroll, personnel, legal, election, bond, budget, transportation, grants, and correspondence records. It aims to help officials determine how long to retain records to balance legal compliance and operational efficiency. Student records are excluded. The document includes detailed retention periods for records maintained on the West Virginia Education Information System (WVEIS) and those not maintained on the system.
DOC
DOC, Low priority93 pages · other
LowAI Summary for Appendix D: Chart of Accounts for WV Local Educational Agencies Revised 7.1.2024: This document is Appendix D: Chart of Accounts for Local Educational Agencies in West Virginia, revised July 1, 2024. It provides a detailed listing of account codes for county boards of education, vocational centers, public charter schools, and educational service cooperatives for financial accounting and reporting. The chart aligns with National Center of Education Statistics guidelines and includes account code structures, agency codes, fund codes, project codes, revenue source codes, program/function codes, balance sheet account codes, object codes, and location codes. It serves as a standardized reference for financial transactions classification across educational agencies in West Virginia.
PDF
PDF, Low priority76 pages · other
LowAI Summary for Kanawha County Board of Education Financial Statement FY 2024: This document is the Management's Discussion and Analysis for the Kanawha County Board of Education's financial performance for the fiscal year ended June 30, 2024. It provides an overview of the Board's financial activities, including assets, liabilities, net position, and fund balances. The report includes district-wide financial statements, fund financial statements, and notes to the financial statements. Key highlights include a net position of approximately $634.4 million, an increase in total net position by $91.1 million, and combined ending fund balances of $141.5 million. The document is unaudited and serves as an introduction to the Board's basic financial statements.
PDF
PDF, Low priority2 pages · special-notice
LowAI Summary for Parking and Entry Instructions for Mandatory Pre-Bid Meeting: This document provides parking and entry instructions for attendees of the mandatory pre-bid meeting at the West Virginia Department of Education Building, Room 600, 1900 Kanawha Blvd. E., Charleston, WV. It details metered parking options near the venue, the entry route through Building 7 with security screening, and directions to the meeting room on the 6th floor of Building 6. The document includes maps and symbols to assist attendees in navigating the State Capitol grounds.
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline changed from Dec 2, 2025 to Nov 5, 2025.
Response Deadline
Deadline has passed
Submission Closed
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