FIRE ALARM SYSTEM INSPECTIONS

The Department of Public Safety in Texas is soliciting bids for annual preventative maintenance, inspection, testing, and certification of fire alarm systems across multiple DPS locations under solicitation number 405-26R0018465, with a response deadline of June 10, 2026. The contract, governed by Texas law and with venue fixed in Travis County, requires compliance with the most current edition of NFPA 72 and equipment manufacturers’ specifications, using UL-approved testing devices for smoke detector sensitivity verification. The scope includes comprehensive physical activation and inspection of all system components—alarm panels, strobes, heat and smoke detectors, pull stations—and mandates immediate same-day reporting of deficiencies, followed by a detailed written report with analysis, repair cost estimates, and replacement recommendations within one week of each inspection. The contract term runs from September 1, 2026, to August 31, 2031, with DPS retaining the right to unilaterally renew or administratively extend performance by up to six months for transition purposes. Bidders must submit proposals compliant with strict formatting rules, including an 8.5 x 11 inch format in sans serif 12-point font, paginated with electronic bookmarks, and organized into two volumes containing required forms and supporting documentation. Mandatory attachments include the W-9, Texas Identification Number Application (AP-152), Direct Deposit Authorization, and a completed Information and Certifications Form, which requires certification of HUB status, compliance with NDAA Sections 889 and 1260H, absence from federal or state debarment lists, and adherence to ethics and non-discrimination laws. Contractors must also maintain insurance appropriate to industry standards and undergo a fingerprint-based criminal history background check for all personnel, administered at their expense, with annual rechecks possible. All personnel must wear DPS-issued ID and comply with CJIS Security Policy. Invoices must be itemized, include contract numbers, remittance details, and signed work orders, submitted via email to both the Contract Monitor and apinvoices@dps.texas.gov. Payment follows the Texas Prompt Payment Act via electronic funds transfer, contingent upon DPS’s written acceptance of completed services. The award will be made on a best value basis, with pass/fail gates for responsiveness, past performance—including vendor scores below C, active corrective actions, or cancelled purchase orders—and financial capability verified through audited financial statements or CPA-reviewed reports.