Fire & Emergency Medical Services Records Management System (FEMSRMS) BASE + 4 Option Years

This notice is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

This notice is being issued as a Request for Quotations (RFQ) under solicitation number 80TECH26QA104 for a Fire and Emergency Medical Services Records Management System.

The provisions and clauses in the RFQ are those in effect through FAC 2026-01.

The NAICS Code and Size Standard are 513210 and $47M, respectively. The offeror must state in their quote their size status for this acquisition.

All responsible sources may submit an offer which must be considered by the agency.

Delivery of items specified in the Statement of Work (SoW) shall be delivered electronically.

Quotes must include: solicitation number, FOB destination to  delivery location, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative.

The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at:

FAR - FAR Overhaul - Part 52 | Acquisition.GOV

NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

Offerors must provide the information required by FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, Deviation NOV 2025 which is incorporated by reference.

This solicitation is issued utilizing the procedures of FAR Subpart 12.2, FAR Part 15 does NOT apply. The Government intends to award an order without further communication with Quoters. Consequently, Quoters are highly encouraged to quote their best technical and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all Quoters submitting a technical and price quote, if it is determined advantageous to the Government to do so. This statement is not to be construed to mean that the Government is obligated to communicate with every Quoter. A Quoter may be eliminated from consideration without further communication if its technical and/or pricing quotes are not among those Quoters considered most advantageous to the Government based on a Lowest Price Technically Acceptable.

Only the required minimum amount of information is requested to be provided for proper evaluation. Efforts should be made to keep quotations as brief as possible, concentrating on substantive information essential for a proper evaluation.

In responding to this RFQ, it is the quoter’s responsibility to provide current, relevant, complete, and accurate information in their quotation. The quotation shall be submitted as a PDF document.

PRICING INSTRUCTIONS:

All costs (including shipping) to deliver the requirements of the attached SOW shall be included in the quote. The quote shall include a total firm fixed price.

The evaluation will be conducted using a Lowest Priced Technically Acceptable process and include all vendors whose quotes meet or exceed the technical acceptability standards specified in the attached SOW. Award will be made to the vendor with the lowest total priced quote that meets or exceeds the technical acceptability standards.

All quoters shall complete electronic annual representations and certifications at SAM.gov.

All quoters shall complete the required RFQ provisions included in Other RFQ Provisions section of the RFQ.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, Deviation NOV 2025.

NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at: https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf

This posting, in addition to any attached documents, will be available on www.Sam.gov. Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any).

Prospective offerors are encouraged to notify this office of their intent to submit an offer. All contractual and technical questions must be submitted electronically via email to Kimberly Sandoz at kimberly.r.sandoz@nasa.gov and Cory Rasnic at cory.t.rasnic@nasa.gov. not later than 8/17/2026 at 3:00 PM EDT. Telephone questions will not be accepted.

Responses to this combined synopsis/solicitation must be received via email no later than 3:00 PM EDT on 8/20/2026.

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines.

Failure to submit a complete electronic quote by the due date and time specified for this RFQ shall result in the quote being ineligible for award.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.