Fire Extinguisher and Suppression System Inspection and Repair

1.04 PRODUCTS OR SERVICES TO BE PROVIDED, AND APPLICABLE SPECIFICATIONS 1. Contractor shall inspect and perform required service on all fire extinguishers and fire suppression and fire detection systems addressed in the individual scopes of service. 2. If a fire extinguisher or fire suppression system is damaged, corroded or otherwise unusable at the time of inspection or at any other time during the period of the contract, it shall be withdrawn from service, and the Contractor shall test, recharge and/or replace the extinguisher or systems cylinder as instructed in this scope of services.3. All parts for fire extinguishers and fire suppression systems must be original manufacturer’s listed parts as specified by the manufacturers.4. Chemicals must meet manufacturer’s specifications and be listed for use in the particular portable fire extinguisher or fire suppression system being serviced. 5. Portable fire extinguishers and fire suppression system cylinders removed for extended service must be replaced with a fire extinguisher or fire suppression system cylinder of the same type and size as the one that was removed.6. The systems shall be listed with Underwriters Laboratories, Inc. per UL 300 fire test specifications. Systems listed prior to UL 300 shall not be accepted. System components manufacturer shall be registered under ISO 9001-2000. The system shall be designed, installed, and maintained in accordance with the Design, Installation, and Maintenance Manual, NFPA 96, NFPA 17A, NFPA 10, NFPA 2001, local codes and by an authorized distributor using factory trained personnel.7. The work required under this bid shall be performed by the entity submitting the bid. 8. Contractor facilities, where high pressure hydrostatic testing of the fire extinguishers and fire suppression systems is performed, shall be approved by the US DOT and the State of Florida.9. A current Department of Transportation (DOT) Retesters Identification Number (RIN) shall be provided to School District and the RIN shall be valid for low and high pressure cylinders.10. Response Time: Contractor shall provide a contact person 24 hours per day, 7 days per week, and 365 days per year to respond to emergency service calls. 11. Schedule for services shall be coordinated through the School District’s Representative. 12. All services performed will comply with applicable standards as set forth by the State Fire Codes, National Fire Protection Association (NFPA) latest State of Florida adopted edition, the Manufacture’s Requirements as well as any other applicable regulatory agency having jurisdiction.13. All material, products or devices shall be subject to the manufacturer’s warranty or guarantee. It is the Contractor’s responsibility to identify any item’s warranty or guarantee with the manufacturer and present the manufacturer’s terms to School District upon request. In the event of a warranted item failure the labor for installation of the failed item shall not default to the Contractor so long as workmanship is not at issue. School District shall not be charged for labor of warranted replacements when the manufacturer grants allowances for labor on warranted replacements, such as but not limited to product recalls. 14. Contractor will supply all parts removed and/or replaced in these fire extinguishers and fire systems to School District within 5 business days if requested. All parts will be returned in a container properly marked with date, location, and the technician’s name. 15. Contractor shall NOT sub-contract any work specified herein without written approval from the School District.16. All service related to this contract must be scheduled through the School District’s Representative.1.05 Portable Fire Extinguishers – Scope of ServiceThis scope of services is issued to cover Portable Fire Extinguisher Inspections and Maintenance at multiple School District property locations on multiple types of fire extinguishers. The scope of Services shall include but is not limited to the language provided herein. The type of portable fire extinguisher will determine the applicable scope. The current District locations for Fire Extinguishers are listed in Attachment “A”.General Services:1. All portable fire extinguishers being serviced or inspected shall be available for use or spare fire extinguishers are to be in place for use by School District no later than the next scheduled operating period of the facility.2. Contractor shall, at the time of inspection or maintenance, recharge all fire extinguishers not meeting minimum charge requirements. 3. Purchase of new fire extinguishers does not include the annual maintenance inspection charge.4. The Contractor shall also ensure that all fire extinguishers are of the proper rating; and that they are properly installed including the use of the proper manufacturer’s recommended mounting bracket and labeled as recommended by the NFPA and the State of Florida.5. Extra signs and labels not required by the manufacturer, the NFPA, the State of Florida, DOT or any other regulatory agency shall not be applied without written permission from School District.6. Contractor must maintain a State of Florida, State Fire Marshall, Certificate of Competency which certifies that Contractor includes within the execution of all contracts the ability, experience, knowledge, science, and skill to intelligently install, inspect, repair, or service all types of portable fire extinguishers. 7. Contractor shall submit a service report to Osceola County School’s location representative for signature upon completion of services.8. Contractor shall provide an electronic service record for each fire extinguisher within thirty (30) days from the completion of inspection of all units at a facility. The service record shall be an excel spreadsheet or similar format. The electronic service record shall contain, at a minimum, the following information:a. Physical locationb. Type of fire extinguisher (chemical and size) being inspected or servicedc. Manufacturerd. Manufacturer datee. Inspection or service performed to the unit - Breakdown of services performed f. Future services required (2 Years minimum forecast).g. Serial numberPortable Fire Extinguisher Maintenance and Certification:1. Contractor shall provide all labor, material, supervision, and equipment to perform complete maintenance and services to portable fire extinguishers. Scope shall include all parts and labor required to complete all annual maintenance, five (5), six (6), and twelve (12) year maintenance, hydrostatic testing, and recharging of portable fire extinguishers. 2. Contractor will hydrostatically test cylinders as required. All hydrostatic testing must be in accordance with NFPA, DOT, CGA, the cylinder manufacturer and the State of Florida Fire Marshal’s rules and regulations. 3. Contractor may replace an existing portable fire extinguisher with a new portable fire extinguisher of the same size and type if approval is received from School District.4. When the hydrostatic testing is being conducted the Contractor shall provide temporary cylinder(s) of equal capacity and type to replace cylinder(s) being serviced. Permanent exchange of portable fire extinguishers for this purpose is allowed if fire extinguishers belonging to School District of equal condition, size, brand, and type are used or a new fire extinguisher of equal size, brand, and type is used.5. Mounting of new fire extinguishers will be performed by Contractor using Contractor furnished hardware as required. The cost for mounting brackets and hardware will be included in the cost for the purchase of the new fire extinguisher. New mounting brackets required for existing fire extinguishers will be an additional cost to this Agreement. Mounting brackets must meet the manufacturer’s requirements for the fire extinguisher being mounted. Fire extinguishers must be mounted per the Manufacturers requirements.6. Inoperable/non-repairable extinguishers that are condemned by Contractor must be removed from service and a written notification and documentation shall be provided to Osceola County School’s representative immediately for approval. Contractor shall remove all condemned extinguishers from the site for proper disposal. 7. Annual Maintenance price shall be all inclusive of the State of Florida required tag. Pressure sensitive stick-on tags shall be used. Wired-on or hang tags are acceptable for fire extinguishers located in locked cabinets if requested by School District. If a wired on or hanging plastic tag is present on the fire extinguisher, it shall remain in place for use to document monthly checks by School District staff. Additional plastic tags may be ordered by the School District representative. 8. Statement of services to be performed to portable fire extinguishers:Annual Maintenance:The Annual Maintenance includes an inspection of the portable fire extinguisher per NFPA including a check for damage, a check for proper mounting, replacement of the tamper seal, replacement of the safety pin if missing or damaged, placement of the State of Florida required tag, installation of a bar code if needed, scan and provide documentation. Hydrostatic Test Dry Chemical:A Hydro-test will be performed on Dry Chemical fire extinguishers per the requirements of the DOT, CGA, NFPA and the manufacturer. This will include the removal and discarding of the chemical, inspection of the cylinder and valve, testing of the cylinder, drying of the cylinder and replacement of any internal parts as necessary. Five or Six Year Maintenance Dry Chemical:A Five or Six Year Maintenance per NFPA will be performed on Dry Chemical fire extinguishers requiring five (5) or six (6) year maintenance. This will include the removal of the chemical, inspection of the cylinder and valve, replacement of the chemical, replacement of any internal parts as necessary, cleaning of the valve body, installation of the required collar ring, pressurize and return to service. Required collar ring must fit the fire extinguisher per NFPA requirements.1.06 Pre-Engineered Kitchen Chemical Fire Suppression Systems Semi-Annual Certification:The current District locations for Pre-Engineered Kitchen Chemical Fire Suppression Systems including the manufacturer, quantity and size of tanks, and quantity of fusible links are listed in Attachment “B”.1. Semi-Annual Maintenance Includes:a. The Semi-Annual Maintenance includes an inspection of the pre-engineered system per NFPA and the manufacturer’s requirements. b. The State of Florida required tags are to be included in the semi-annual maintenance price.c. All rubber nozzle caps and nozzle seals are to be replaced at semi-annual maintenance.d. All Ansul rubber nozzle caps must have Ansul silicon grease applied under cap.e. All Badger/Range Guard nozzle seal caps must be tightened with a torque wrench to factory specifications.f. All fusible links are to be replaced every six months and carry current year dates.g. All fusible links must be from the manufacturer of the system being serviced.h. All piping shall be blown free of obstructions with air or nitrogen.i. All Ansul cartridges must be weighed.j. All Ansul cartridges must bear colored rupture disc with the Ansul logo k. All Ansul agent cylinders shall be inspected for internal corrosion, leaching, and crystallization at every service.l. All clogged nozzles shall be replaced. 2. Cartridges:a. Cartridges will be replaced when their normal service life is complete.b. Cartridges cost is not included with the semi-annual maintenance price.c. Cartridge cost is not included in the cost of a recharge.3. The cost of a hydro-test is not included in the semi-annual maintenance. 4. The cost of a recharge is not included in the semi-annual maintenance or hydro test. 5. The cost of the recharge chemical is not included in the semi-annual maintenance or hydro test. 6. All parts such as nozzle caps and seals, fusible links, hoses, valve assemblies, gauges, chemical, nozzles, piping, cartridges, and services such as Ansul crystallization and leaching inspection procedures, pipe flushing and cleaning are included in the Semi-Annual Maintenance. 7. Contractor shall inspect and perform a full function test of all panels and all operating components therein to ensure functionality per the manufacturer’s requirements, the NFPA and the State of Florida’s Specifications and requirements.8. Service shall be performed at six (6) month intervals (currently in the months of December and June), and shall include but not limited to the following points based on manufacturers’ recommendations and current code:a. Check the hazard against the original layout and note any changes.b. Check pressure gauge – indicator must be in operable range.c. Verify that there are no visible signs that system has been fired or been tampered with.d. Check all piping, hoses and components; must be immobilized with proper hangers and brackets.e. Check that all instruction labels/name plates are in place, clean and legible.f. Blow air or nitrogen through all hoses. Inspect all fittings, nozzles and caps.g. Replace all protective covers on nozzles – Check all spring caps.h. Check positioning of all nozzles.i. Check access to all actuators.j. Test manual release and remote manual release for proper operation.k. Pressure test activation network. Confirm that no leaks are present.l. Clean and service all N2 and CO2 cylinders - verify integrity.m. Clean and service mechanical head.n. Clean and service pneumatic control head.o. Clean and service manual actuators.p. Service/test the detection network.q. Replace all fusible links.r. Clean cylinder and component parts; verify free of damage.s. Check cylinder hydro test dates.t. Operate all electrical and gas shut off devices.u. HCF personnel will not be responsible for relighting pilot lights. v. Ensure system is properly tagged.1.07 Clean Agent Fire Extinguishing Systems Semi-Annual Certification:The current District locations for the Clean Agent Systems including the type are listed in Attachment “C”.1. Semi-Annual Inspection:a. The Semi-Annual Inspection includes a test and inspection of the clean agent fire extinguishing system per NFPA and the manufacturer’s requirements.b. The agent quantity and pressure of all refillable containers shall be checked.c. The nozzles and piping distribution system shall be inspected to determine that it is in compliance with the design and installation documents.d. Inspect the enclosure protected by the clean agent to determine if penetrations or other changes have occurred that could adversely affect agent leakage or change in volume of hazard or both.2. Function Tests:a. Test each detector for proper function and response.b. Check that polarity has been observed on all polarized alarm devices and auxiliary relays.c. Check that all end-of-line resistors have been installed across the detection and alarm bell circuits where required.d. Check all supervised circuits for proper trouble response.e. Operate detection initiating circuit(s). Verify that all alarm functions occur according to design specifications.f. Operate the necessary circuit to initiate a second alarm circuit if present. Verify that all second alarm functions occur according to design specifications.g. Operate manual release. Verify that manual release functions according to design specifications.h. Operate abort switch circuit if supplied. Verify that abort functions occur according to design specifications. Confirm that visual and audible supervisory signals are received at the control panel.i. Test all automatic valves unless testing the valve will release agent or damage the valve.j. Check pneumatic equipment, where required, for integrity to ensure proper operation.3. Remote Monitoring Operations:a. Verify of receipt of all alarm, trouble and supervisory signals to the remote alarm panel, if applicable.4. Primary and Secondary Power Source:a. Verify that the control panel is connected to a dedicated, locked out circuit and labeled properly.b. Test a primary power failure in accordance with the manufacturer’s specification with the system fully operated on standby power.c. Load test the back-up batteries.5. Container Test:a. Clean agent containers shall not be recharged without retesting if more than 5 years have elapsed since the date of the last test and inspection.b. Cylinders continuously in service without discharging shall be given a complete external visual inspection every 5 years or more frequently if required.c. The cost of a recharge and/or hydro test of the cylinder is not included in the semi-annual inspection.6. Hose Test:a. Examine all system hoses.b. All hose shall be tested or replaced every 5 years.c. The cost of replacing and/or testing of the hose are not included in the semi-annual inspection.7. Room Integrity Test:a. If the enclosure inspection indicates conditions that could result in the inability to maintain the clean agent concentration, the condition shall be corrected or be retested for integrity with a door fan test.b. The cost of a door fan test is not included in the semi-annual inspection.