Fire Hydrant Flow Testing and Hydraulic Modelling Services

The Town of Whitchurch-Stouffville is soliciting bid proposals under solicitation number WS-RFP-26-077 for Fire Hydrant Flow Testing and Hydraulic Modelling Services. The project involves a multi-year engagement focused on annual flow monitoring and hydrant testing across Stouffville, Ballantrae, and Gormley. Key technical requirements include the installation and rotation of six continuous pressure monitors, quarterly data analysis and quality assurance from years one through five, and the final removal of equipment in year five. All field testing must adhere to the AWWA M17 manual, and any work performed on rights-of-way must comply with the Ministry of Transportation Book 7 of the Ontario Traffic Manual. The contract will be awarded to the proponent achieving the highest total score, with the lowest bid price receiving full points for the pricing component. Qualified proponents must be legally operating in Ontario and provide a project team led by a dedicated Project Manager, with all work performed by Ontario licensed trade personnel. Mandatory insurance requirements include a minimum of 2 million dollars for both automobile and professional liability coverage, with the latter remaining in force for 24 months post-completion. Payments will be processed via Electronic Funds Transfer within 28 days of approved invoice receipt. Proposals must be submitted electronically through the Bids and Tenders portal by November 2, 2026, at 3:00 p.m. local time.