Fire Protection System Maintenance at San Antonio State Hospital (SASH)

The Texas Health and Human Services Commission is soliciting competitive bids for comprehensive fire protection system maintenance services at the San Antonio State Hospital under solicitation number HHS0017582_V2, with responses due by August 12, 2026. The contract, governed by Texas state procurement laws and referencing NFPA 80, NFPA 105, and NFPA 92 standards, requires the contractor to perform scheduled maintenance, inspections, and corrective actions to ensure full operational compliance of fire and smoke control systems at the hospital. Services must be delivered exclusively at the hospital’s main campus located at 6711 S. New Braunfels Ave., San Antonio, Texas, with the possibility of service location changes upon 30 days’ written notice. The contract has an initial term ending August 31, 2026, with a discretionary one-year extension option available to the agency. The evaluation will follow a best value standard, prioritizing bidder compliance with technical specifications and performance history over price, with a mandatory VPTS performance rating of “C” or higher serving as a disqualifying threshold for any offeror below that level. Pricing must be submitted using Exhibit C, and while cost is significant, it is not determinative. Contractors must meet stringent operational requirements, including mandatory background checks for all personnel covering seven years of residential history, prohibition of intoxicants and smoking on-site, uniform and ID badge mandates, and 24/7 contact availability. Insurance coverage must include $1 million per occurrence for general, automobile, and professional liability with HHS named as an additional insured, workers’ compensation as required by law, and coverage from Texas-authorized carriers rated A or better by A.M. Best. The contractor must also use E-Verify, comply with the Texas Public Information Act, and submit completed documentation including Exhibit A (affirmations), Exhibit B (Uniform Terms and Conditions), Exhibit D (qualifications), and Exhibit E/E-1 (bid submission instructions). All responses must be submitted via email or USB drive not exceeding 25 MB, with no hard copies accepted, and must include signed PDFs and editable Office formats. Payment will be processed under the Texas Prompt Payment Act using the vendor’s TIN, with no electronic invoicing systems specified. The sole point of contact for the solicitation is Delia Arellano of HHSC’s PCS division.