Fire System Certification

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-11-T-7685, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53, effective 5 JULY 2011. NAICS code 336611 applies. This is a small business set-aside. Military Sealift Fleet Support Command (MSFSC), Norfolk, VA intends to award a firm fixed price purchase order for USNS Ericsson for the following services: The requested period of performance for the below service is 14 April - 14 May 2012. 1. Statement of Work: Provide the services of a qualified FIREFIGHTING SYSTEM field service engineer to attend the vessel and accomplish the following: 1.0 ABSTRACT 1.1 This item describes the requirement to provide a U.S. Coast Guard/DOT certified firm to perform annual maintenance and testing of the vessel's fixed fire extinguishing systems, portable and semi-portable fire extinguishers and ship's high temperature alarm system in accordance with Coast Guard guidance in references 2.1 through 2.4. 2.0 REFERENCES 2.1 46 CFR 31.10-18 Firefighting equipment, general, (a), (b), (c), (f) and (h) 2.2 Navigation and Vessel Inspection Circular (NVIC) 3-95, Periodic Inspection and Testing of Fixed Halon Fire Fighting Equipment Aboard Merchant Vessels 2.3 49 CFR 173.34 (e) Periodic qualification and marking of cylinders 2.4 46 CFR 147.65 Carbon dioxide and halon fire extinguishing systems 2.5 Vessel's Fire Control Plan (available aboard vessel) 3.0 ITEM LOCATION/DESCRIPTION/QUANTITY 3.1 Location: Throughout the ship as per Reference 2.5 and as per guidance from vessel's Chief Mate. 3.2 Quantity: 3.2.1 Fixed Fire Extinguishing Systems: a) Engine Room Halon 18,880 lbs. b) Paint Locker Halon 404 lbs. c) Aft Steering Halon 840 lbs. d) Emergency Generator Halon 138 lbs. e) Incinerator Room Halon 90 lbs. f) Motor Room No. 1 Halon 250 lbs. g) Motor Room No. 2 Halon 262 lbs. h) Motor Room No. 3 Halon 250 lbs. i) Aft Pump Room Halon 1216 lbs. j) Forward Pump Room Halon 1312 lbs. k) Aft Flammable Storage Halon 50 lbs. l) Forward Flammable Storage Halon 80 lbs. m) Galley Range Hood Dry Chemical 5 lbs. 3.2.2 Hand Portable and Semi-Portable Extinguishers (see reference 2.4 for agent type and location): a) 23 ea. A-II b) 37 ea. B-II c) 3 ea. B-V d) 2 ea. B-IV e) 30 ea. C-II 3.2.3 One (1) ea. Temperature Detecting System and Heat Sensors (approx. 200 ea.) 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None 5.0 NOTES: None additional 6.0 QUALITY ASSURANCE REQUIREMENTS: None additional 7.0 STATEMENT OF WORK REQUIRED 7.1 Arrangements/Outfitting: None additional 7.2 Structural: None additional 7.2 Mechanical/Fluid 7.2.1 Conduct a joint survey of the fire fighting equipment with the Chief Mate or his representative (ship's Fire Marshall). Identify the portable extinguishers to be removed for servicing and those cylinders due for periodic qualification (hydrostatic test) in accordance with reference 2.3. Provide the MSCREP with a list identifying the total number of extinguishers to be serviced by type and size and the number of cylinders to be hydrostatically tested. Coordinate removal of the fire extinguishers with the Chief Mate (Chief Engineer in the machinery spaces). The contractor shall provide replacement extinguishers of equivalent size and type while the vessel's extinguishers are off station for servicing. Remove the extinguishers to the sub-contractor's facility. Accomplish the servicing recommended by the manufacturer and required by reference 2.1. Carbon dioxide (CO2) extinguisher cylinders due for periodic qualification (hydrostatic test) in accordance with reference 2.3 shall be tested, marked and recharged. Return the serviced extinguishers to the vessel and to the location for which marked in accordance with reference 2.5. Remove the contractor's extinguishers from the vessel. 7.2.2 Service semi-portable extinguishers in place in accordance manufacturer's recommendations and reference 2.1. Prepare semi-portable extinguishers for the tests described in 7.3.4. If periodic qualification (hydrostatic test) of CO2 cylinders is due in accordance with reference 2.4, remove the due cylinders and any flex loops due for 12-year testing to the contractor's facility. Test and mark the cylinders in accordance with reference 2.3 and recharge. Test and mark the flex loops. Return the serviced cylinders and flex loops to the vessel and reinstall in the semi-portable extinguisher from which removed. Do not reconnect cylinders until testing described in 7.3.4 is complete. 7.2.3 Service fixed fire-extinguishing systems in accordance with manufacturer's recommendations and reference 2.1 for all systems and also reference 2.2 for Halon systems. Cylinders shall be weighed or shall be determined to be full by a method acceptable to the Coast Guard marine inspector. Prepare the fixed fire-extinguishing systems for the tests described in 7.3.4. If periodic qualification (hydrostatic test) of CO2 cylinders is due in accordance with reference 2.4 and any flex loops due for 12-year testing to the sub-contractor's facility. Test and mark the cylinders in accordance with reference 2.3 and recharge. Test and mark the flex loops. Return the serviced cylinders and flex loops to the vessel and reinstall in the system from which removed. Do not reconnect cylinders until testing described in 7.3.4 is complete. 7.2.4 Pre-test all fixed and semi-portable extinguishing systems in the presence of the Chief Mate. Make any necessary repairs or adjustments, then repeat the tests in the presence of and to the satisfaction of the Coast Guard marine inspector and/or ABS. The contractor shall take special care to ensure that cylinders are isolated from controls and from any hose or piping that might cause an accidental discharge of extinguishing agent. Testing shall include sirens, machinery and vent shutdowns, pull-cables, remote and local system actuation, and remote and local valve operation. Testing shall be done with charged cylinders provided for the purpose by the contractor. 7.2.5 Verify that the fixed fire-extinguishing systems' piping is free from obstructions. 7.2.6 Upon completion of testing and inspection, reconnect all cylinders, controls, hoses, piping, etc., and restore all fixed and semi-portable fire extinguishing systems to normal operating condition. 7.2.7 Inspect and test each high temperature sensors throughout the ship and its fire alarm system panel. Replace any defective sensors, if any. Certify the alarm system panel. 7.2.8 Provide copies of the contractor's servicing and test report to the MSCREP, the Coast Guard marine inspector and the Chief Mate at the completion of servicing. 7.3 Electrical: For the tests of the remote shutdowns, co-ordinate with the Chief Engineer to have equipment started which is controlled by fixed fire-extinguishing system remote shutdown switches. 7.4 Electronics: None additional 7.5 Preparation of Drawings: None additional 7.6 Inspection/Test 7.6.2 Perform the inspections and tests described by this work item. 7.7 Painting: None additional 7.8 Marking: None additional 7.9 Manufacturer's Representative: None additional a. Provide a report of condition found, repairs made and parts installed to the vessel's Chief Engineer and the MSC Port Engineer. b. For estimation purposes, assume 12 hour days Monday thru Saturday. Scheduled work on Sundays/Holidays. 2. Vessel Location: Naval Base Guam 3. Period of Performance: As Stated The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (over 30K) 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.215-5 Facsimile Proposals: +1 (555) 000-0000 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 252.204-7004 Required Central Contractor Registration. Alternate A; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 30 August 2011 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to contact@example.gov or faxed via +1 (555) 000-0000 Attn: Roy Williams. Please reference the solicitation number on your quote. MSFSC INVOICE INSTRUCTIONS FOR SHIPPING CHARGES At the time of invoice, a shipping receipt must be provided to substantiate shipping or freight charges greater than $25.00. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest evaluated price. CONTRACTOR ACCESS TO MSC SHIPS 1. El Paso Intelligence Center (EPIC) clearance is required to gain gangway access to all USNS vessels. EPIC clearance is separate from base access. 2. If required for a ship check, or upon receipt of a purchase order, the contractor must request an EPIC form via e-mail from James Phillips at contact@example.gov and Johnathan Overton at contact@example.gov. The completed form shall be returned via email to the same individuals. 3. When the EPIC clearance is received, MSFSC Command Security will promulgate a letter for base access for cleared personnel and forward it to base security. 4. EPIC requests typically require five business days for clearance.