Firefighter Uniforms and Accessories IFB #26-3000-9JLW

Invitation for Bid (IFB) No. 26-3000-9JLW is a solicitation by the County of Henrico, Virginia, to establish an annual contract for the supply and inside delivery of firefighter uniforms and accessories for the Division of Fire. The contract period runs from November 1, 2026, through October 31, 2027, with the possibility of four additional one-year renewals at the County's discretion, not to exceed a total duration of five years. The scope is divided into three lots: Lot 1 covers button-up uniform shirts in various styles and colors, Lot 2 includes navy blue uniform and rescue pants, and Lot 3 encompasses dress uniforms and accessories such as blouses, piping, and cap hats. Key technical requirements include 65% polyester/35% cotton for shirts and 7.5 oz Nomex III-A for pants. The successful bidder must also provide professional hemming of all pants and staff training on measuring inseams at no additional cost. Bids must be submitted electronically via the eVA portal by September 29, 2026, at 2:00 PM. To be considered responsive, bidders must provide pricing for all bid items and meet minimum technical specifications. The award will be made by the Purchasing Director based on responsiveness, technical compliance, and the bidder's responsibility, including a review of government contract performance over the last five years. Payment terms are set at 45 days following invoice approval, with a preference for ACH payments via Paymode-X. Contractors must adhere to strict insurance requirements, including $2,000,000 in general liability and umbrella coverage, and comply with federal and state non-discrimination and occupational safety laws. The County also emphasizes the inclusion of SWaM-certified businesses in its procurement process.